Clinical Coordinator - PA Program

Valparaiso University•Valparaiso, IN

11d

About The Position

The Clinical Coordinator serves as the primary operational and administrative point of contact for the clinical phase of the Master of Science in Physician Assistant Studies (MSPA) program. The role manages the end-to-end operational logistics of Supervised Clinical Practice Experiences (SCPEs) and serves as the primary administrative super-user for clinical tracking systems, including Exxat, ACEMAPP, and myClinicalExchange. Responsibilities include managing student clinical clearance, health and safety compliance tracking, vaccination waivers, and hospital onboarding packets, while supporting clinical site development, preceptor credentialing, and the execution and renewal of institutional affiliation agreements. The coordinator manages cohort scheduling and room reservations for Call-Back Days, workshops, End of Rotation (EOR) exams, and End of Curriculum (EOC) activities; coordinates testing accommodations; and provides logistical support for graduate project presentations. The role processes preceptor stipends, third-party platform and facility invoices, and student expense reimbursements; coordinates clinical evaluation collection; assists with assessment data management; and prepares post-graduate licensing and NCCPA completion paperwork. The coordinator also maintains data for ongoing ARC-PA accreditation reporting, self-study, site visits, and state SARA regulatory reporting. Employment offers are contingent on clear results from a thorough background check. Applicants must upload a cover letter, resume, and a list of three professional references, and answer all application questions. The cover letter should be addressed to Valparaiso University, Valparaiso, Indiana.

Requirements

Bachelor’s degree preferred, or equivalent combination of education and experience.
Three or more years of administrative experience in higher education, health professions education, or complex healthcare operations preferred.
Advanced proficiency with clinical management software, including Exxat, ACEMAPP, and myClinicalExchange; learning management systems; Google Workspace; Microsoft Excel; and web portal maintenance.
Strong project management, multitasking, and organizational skills, including the ability to manage competing priorities with attention to detail.
Excellent written and verbal communication skills for working with students, clinical preceptors, hospital administrators, and program faculty.
Solid written and verbal communication skills.
Ability to work collaboratively with faculty, staff, and students while maintaining confidentiality and professionalism.
Advanced proficiency in office software and tools, including Microsoft Office and Google Suite; Excel knowledge preferred for data analysis and reporting.
Ability to manage and interpret data effectively across multiple systems; experience with database platforms is highly desirable.
Experience in financial management, including overseeing financial operations and supporting accurate, compliant processes aligned with program goals.

Nice To Haves

Familiarity with PA program accreditation standards (ARC-PA), clinical onboarding, and medical credentialing procedures.
Knowledge of Excel for data analysis and reporting.
Experience with various database platforms.
Bachelor’s degree.

Responsibilities

Manage end-to-end operational logistics for Supervised Clinical Practice Experiences (SCPEs).
Serve as the primary administrative super-user for Exxat, ACEMAPP, and myClinicalExchange clinical tracking systems.
Manage student clinical clearance, health and safety compliance tracking, vaccination waiver management, and hospital onboarding packets.
Support clinical site development, preceptor credentialing, and the execution and renewal of institutional affiliation agreements.
Manage cohort scheduling and room reservations for Call-Back Days, workshops, End of Rotation exams, and End of Curriculum activities.
Coordinate testing accommodations and provide logistical support for graduate project presentations.
Process preceptor stipends, third-party platform and facility invoices, and student expense reimbursements.
Coordinate clinical evaluation collection and assist with assessment data management.
Prepare post-graduate licensing and NCCPA completion paperwork.
Maintain data required for ARC-PA accreditation reporting, self-study, site visits, and state SARA regulatory reporting.
Manage financial processes, track expenditures, and support budget planning and oversight.