Clinical Coordinator - PA Program

Valparaiso University

10d

About The Position

The Clinical Coordinator serves as the primary operational and administrative contact for the clinical phase of the Master of Science in Physician Assistant Studies (MSPA) program. The role oversees the end-to-end logistics of Supervised Clinical Practice Experiences (SCPEs) and serves as the administrative super-user for clinical tracking systems, including Exxat, ACEMAPP, and myClinicalExchange. Responsibilities include managing student clinical clearance, health and safety compliance tracking, vaccination waivers, and hospital onboarding packets, as well as supporting clinical site development, preceptor credentialing, and institutional affiliation agreement execution and renewal.

The coordinator manages cohort scheduling and event logistics, processes preceptor stipends, invoices, and student reimbursements, coordinates clinical evaluations, supports assessment data management, and prepares post-graduate licensing and NCCPA completion paperwork. The role also maintains data for ongoing ARC-PA accreditation reporting, self-study, site visits, and state SARA regulatory reporting.

All offers of employment with Valparaiso University are contingent on satisfactory results of a background check. Applicants must upload a cover letter, resume, and list of three professional references, and answer all application questions. The cover letter should be addressed to Valparaiso University, Valparaiso, Indiana.

Requirements

• Bachelor’s degree preferred, or an equivalent combination of education and experience.
• Three or more years of administrative experience in higher education, health professions education, or complex healthcare operations preferred.
• Advanced proficiency with clinical management software such as Exxat, ACEMAPP, and myClinicalExchange; learning management systems; Google Workspace; Microsoft Excel; and web portal maintenance.
• Strong project management, multitasking, and organizational skills, including the ability to manage competing priorities with attention to detail.
• Excellent written and verbal communication skills for working with students, clinical preceptors, hospital administrators, and program faculty.
• Solid communication skills, both written and verbal.
• Excellent organizational and time-management skills, with the ability to multitask in a fast-paced environment.
• Ability to collaborate with faculty, staff, and students while maintaining confidentiality and professionalism.
• Advanced proficiency in office software and tools, including Microsoft Office and Google Suite; Excel knowledge is preferred for data analysis and reporting.
• Ability to manage and interpret data across multiple database platforms.
• Experience in financial management, including managing financial processes, tracking expenditures, and supporting budget planning and oversight while ensuring accuracy and compliance.

Nice To Haves

• Familiarity with PA program accreditation standards (ARC-PA), clinical onboarding, and medical credentialing procedures.
• Bachelor’s degree.
• Three or more years of administrative experience in higher education, health professions education, or complex healthcare operations.
• Knowledge of Excel for data analysis and reporting.
• Experience with various database platforms.

Responsibilities

• Manage cohort scheduling and reserve rooms for Call-Back Days, workshops, End of Rotation (EOR) exams, and End of Curriculum (EOC) activities.
• Coordinate testing accommodations and provide logistical support for graduate project presentations.
• Process preceptor stipends, third-party platform and facility invoices, and student expense reimbursements.
• Coordinate collection of clinical evaluations and assist with assessment data management.
• Prepare post-graduate licensing and NCCPA completion paperwork.
• Maintain data required for ARC-PA accreditation reporting, self-study, site visits, and state SARA regulatory reporting.
• Manage clinical experience logistics, student clinical clearance, health and safety compliance tracking, vaccination waiver management, and hospital onboarding packets.
• Support clinical site development, preceptor credentialing, and execution and renewal of institutional affiliation agreements.
• Serve as the administrative super-user for clinical tracking systems, including Exxat, ACEMAPP, and myClinicalExchange.

What This Job Offers

• Job Type: Full-time