Clinical Coordinator – WISEWOMAN Program

Wisconsin Women's Health Foundation (WWHF)•Shorewood, WI

About The Position

The Clinical Coordinator executes the CDC-funded WISEWOMAN (Well-Integrated Screening and Evaluation for Women Across the Nation) program, available to Wisconsin Well Woman Program clients who need breast and cervical cancer screening and also have cardiovascular disease risk factors. The position reviews cardiovascular screening data, lifestyle interventions, and community-clinical linkages to ensure services are clinically relevant and meet program requirements. Reporting to the WISEWOMAN Program Director and working alongside the WISEWOMAN Program Coordinator, the Clinical Coordinator ensures accurate clinical documentation, performs data quality control, provides technical assistance to local clinics, and conducts retrospective client-record reviews to verify that provider organizations follow program guidelines. All of the position’s time is dedicated to the WISEWOMAN Program.

Requirements

RN, NP, PA, MD, or DO credential, with sufficient clinical training and experience to review client cases and assess whether interventions meet national and program standards.
At least 2–3 years of experience managing or coordinating public health programs.
Data proficiency, including demonstrated experience with electronic data systems.
Strong communication and facilitation skills for leading multi-agency conference calls and training workshops.
Cultural competence and a strong understanding of social drivers of health and their effects on Wisconsin women.
Familiarity with cultural attributes of social, ethnic, and immigrant groups residing in Wisconsin.

Nice To Haves

Experience in chronic disease prevention or clinical screening environments.

Responsibilities

Maintain communication with provider organizations about program policies and procedures and screening and diagnostic data collection and documentation.
Review charts for all screening, intervention, and closeout components for each enrolled client, and ensure clients are scheduled for rescreening one year after enrollment.
Orient providers to the Med-IT data collection system and provide technical assistance to provider organizations.
Enforce data quality and control measures and review data before semiannual submissions to the CDC.
Maintain client confidentiality.
Compile and analyze monthly quality improvement data and draft program performance reports.
Work with the external evaluation team to ensure data are accurate and complete.
Schedule, prepare, and facilitate quarterly quality improvement reviews and technical assistance calls with local providers.
Review tracking systems to monitor enrollment metrics, evaluation-plan activities, and clinical follow-up rates.
Help develop evaluation tools, participant surveys, and data collection frameworks to establish best practices in chronic disease management.
Support provider assessment, planning, training, implementation, and sustainability of care teams to improve cardiovascular disease outcomes.
Ensure provider-collected data align with CDC requirements.
Prepare program information for providers, participants, and partners as appropriate.
Meet biweekly with the Program Director to manage project goals and resolve operational bottlenecks.
Contribute data, narratives, and regional updates to competitive and continuation grant applications submitted to the CDC.