Clinical Affairs Coordinator – Nasuti College of Osteopathic Medicine
About The Position
The Duquesne University College of Osteopathic Medicine (DUQCOM) seeks a professional, energetic, and service-oriented Clinical Affairs Coordinator to help coordinate students’ clinical rotation education experiences in collaboration with clinical partners. The position maintains, processes, and communicates information related to the clinical curriculum, including clinical faculty (preceptor) and site files, agreements, faculty appointments, student rotation schedules, evaluations, and curricular materials. The coordinator works with regional clinical site coordinators and a broad range of College and University stakeholders in a fast-paced environment. The role reports to the Director of Clinical Affairs. It provides day-to-day support for clinical education functions, helps administer examinations, supports clinical site partnerships and accreditation-related reporting, and contributes to COM events and other departmental activities. The position involves some daytime travel and some night and weekend work throughout the year.
Requirements
- Bachelor’s degree from an accredited educational institution.
- At least 1 year of customer service experience.
- Attention to detail.
- Ability to multitask.
- Expertise with Microsoft Office Suite, including Word, Excel, PowerPoint, Access, Publisher, and Outlook email.
- Knowledge of, or ability to learn, internal University systems.
- Willingness and ability to use new technologies relevant to the position.
- Current Pennsylvania driver’s license in good standing.
- Ability to establish and maintain effective working relationships with the University community.
- Ability and willingness to contribute actively to the University’s mission and respect its Spiritan Catholic identity.
- Equivalent combinations of experience and training may qualify if they provide the knowledge, skills, and abilities required for the essential job functions.
- Willingness and ability to undertake some daytime travel and some night and weekend work throughout the year.
Nice To Haves
- Previous work experience in a medical school setting.
- Experience managing clinical placements in undergraduate medical education (UME), graduate medical education (GME), or a health professional school.
- At least 1 year of higher-education-related work experience.
Responsibilities
- Develop and maintain syllabi, evaluations, schedules, and other clinical course materials using approved software, including Canvas, One45 (AcuityInsights), and other platforms.
- Coordinate with Clinical Affairs staff and faculty, regional assistant deans, clinical site coordinators, clerkship directors, preceptors, the medical registrar, students, and other COM members to communicate student schedules, assignments, curricular information, evaluation completion, and grading accurately and on time.
- Work with clinical site coordinators to ensure students secure core, selective, and elective rotations, and ensure necessary documentation and approvals are in place, including through the Visiting Student Learning Opportunities (VSLO) process.
- Organize and maintain documentation about clinical site partnerships, contacts, preceptor appointments, regional coordinators, assistant deans, and clerkship director rosters.
- Advise, train, and support students and clinical site coordinators on clinical rotation site selection, scheduling, orientation, and processing.
- Help administer and proctor examinations, including applicable NBOME COMAT examinations, according to required protocols.
- Assist with planning, executing, and reporting on clinical site partnerships and clinical education delivery, including quality improvement, assessment, and accreditation reports.
- Coordinate and distribute internal and external communications and records supporting students’ clinical education; maintain accurate, current student records and confidentiality.
- Provide day-to-day support to the Clinical Affairs Department and other COM departments as needed for clinical education functions.
- Track and update DUQCOM outcomes and work with responsible parties to achieve them in alignment with the College and University missions.
- Participate in on- and off-campus clinical site development and education as needed.
- Represent DUQCOM, Clinical Affairs, and the University in accordance with established core values and expectations.
- Participate in and help coordinate COM events, including the White Coat Ceremony, graduation, clinical site fairs, and residency fairs.
- Work with the Director of Clinical Affairs to track work hours and payments for clinical site faculty and staff involved in educating DUQCOM students.
- Work with the Department of Post-Graduate Affairs as needed on continuing medical education programming, career counseling resource development, and other departmental needs.
- Serve on College and University committees as assigned by the Dean.
- Complete other duties as assigned.
Benefits
- Paid time off, including holidays, holy days, and vacation.
- Employer matching contributions to the retirement plan.
- Tuition benefits for employees and their eligible dependents.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
