Clinical Affairs Coordinator – Nasuti College of Osteopathic Medicine

Duquesne University • Pittsburgh, PA

6d

About The Position

The Duquesne University College of Osteopathic Medicine (DUQCOM) seeks a professional, energetic, and service-oriented Clinical Affairs Coordinator to help coordinate clinical rotation education experiences for students in collaboration with clinical partners. The role maintains, processes, and communicates information related to the clinical curriculum. It ensures completion and maintenance of clinical faculty (preceptor) and clinical site files, including agreements and faculty appointments, and collaborates with regional clinical site coordinators. It also maintains student rotation schedules, evaluations, and curricular materials. The position reports to the Director of Clinical Affairs.

The coordinator supports clinical course administration, student placement and scheduling, clinical site partnerships, examinations, communications, recordkeeping, reporting, events, and day-to-day departmental operations. The position involves some daytime travel and some night and weekend work throughout the year. The role also supports the University’s mission and respects its Spiritan Catholic identity.

Requirements

• Bachelor’s degree from an accredited educational institution.
• At least 1 year of customer service experience.
• Attention to detail.
• Ability to multitask.
• Expertise with Microsoft Office Suite: Word, Excel, PowerPoint, Access, Publisher, and Outlook email.
• Knowledge of, or ability to learn, internal University systems.
• Willingness and ability to use new technologies relevant to the position.
• Current Pennsylvania driver’s license in good standing.
• Ability to establish and maintain effective working relationships with the University community.
• Ability and willingness to contribute actively to the University’s mission and respect its Spiritan Catholic identity.

Nice To Haves

• Previous work experience in a medical school setting.
• Experience managing clinical placements in undergraduate medical education (UME), graduate medical education (GME), or a health professional school.
• At least 1 year of higher education-related work experience.
• Equivalent combinations of experience and training may provide the knowledge, skills, and abilities required to perform the essential job functions.

Responsibilities

• Develop and maintain syllabi, evaluations, schedules, and other clinical course materials using approved software, including Canvas, One45 (AcuityInsights), and other platforms.
• Coordinate with Clinical Affairs staff, faculty, regional assistant deans, clinical site coordinators, clerkship directors, preceptors, the medical registrar, students, and others to ensure timely and accurate communication about schedules, assignments, curriculum, evaluations, and grading.
• Work with clinical site coordinators to ensure students have core, selective, and elective rotations secured.
• Ensure required documentation and approvals are in place for student elective and selective participation, including through the Visiting Student Learning Opportunities (VSLO) process.
• Organize and maintain current clinical site partnership documentation, including contacts, clinical faculty appointments, and rosters of regional coordinators, assistant deans, and clerkship directors.
• Advise, train, and support students and clinical site coordinators regarding rotation site selection, scheduling, orientation, and processing.
• Help administer and proctor examinations, including applicable NBOME COMAT examinations, according to required protocols.
• Assist with planning, execution, and summary reporting for clinical site partnerships and clinical education delivery, including quality improvement, assessment, and accreditation reports.
• Coordinate and distribute internal and external communications and records supporting students’ clinical educational experiences.
• Maintain accurate and current student records while preserving confidentiality.
• Provide day-to-day support to the Clinical Affairs Department and other COM departments as needed for clinical education functions.
• Track, update, and work with responsible parties to achieve DUQCOM outcomes related to the mission of the COM and University.
• Participate in on- and off-campus clinical site development and education as needed.
• Represent DUQCOM, the Department of Clinical Affairs, and the University in accordance with established core values and expectations.
• Participate in and help coordinate COM events, including the White Coat Ceremony, graduation, clinical site fairs, residency fairs, and other key events.
• Work with the Director of Clinical Affairs to track hours worked and payments to clinical site faculty and staff involved in educating DUQCOM students.
• Work with the Department of Post-Graduate Affairs as needed to support continuing medical education programming, career counseling resource development, and other departmental needs.
• Serve on College and University committees as assigned by the Dean.
• Complete other duties as assigned.

Benefits

• Paid time off, including holidays, holy days, and vacation.
• Employer matching contributions to the retirement plan.
• Tuition benefits for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level