Adm. Coordinator Osteopathic Manipulative Medicine -Nasuti College of Osteopathic Medicine

Duquesne University•Pittsburgh, PA

About The Position

Duquesne University College of Osteopathic Medicine (DUQCOM) is seeking a professional, energetic, and service-oriented Administrative Coordinator for Osteopathic Manipulative Medicine (OMM). The coordinator supports the OMM department by coordinating student and faculty schedules and maintaining, processing, and communicating information related to the OMM curriculum. Responsibilities include maintaining student attendance, scheduling adjunct faculty for lectures, and submitting course materials to the medical education department. The role requires strong communication, organization, multitasking, customer service, flexibility, and teamwork skills, as well as the ability to work in a fast-paced environment. The position reports to the Division Chief of OMM.

Requirements

Bachelor’s degree from an accredited educational institution.
At least 1 year of customer service experience.
Attention to detail.
Ability to multitask.
Expertise with Microsoft Office Suite, including Word, Excel, PowerPoint, Access, Publisher, and Outlook email.
Knowledge of, or ability to learn, internal University systems.
Willingness and ability to use new technologies relevant to the position.
Ability to establish and maintain effective working relationships with the University community.
Ability and willingness to contribute actively to the University’s mission and respect its Spiritan Catholic identity.

Nice To Haves

At least 1 year of higher education-related work experience.
Previous work experience in a medical school setting.
Equivalent combinations of experience and training that provide the knowledge, skills, and abilities needed to perform the essential job functions may be considered.

Responsibilities

Develop and maintain OMM course syllabi, evaluations, schedules, and related materials using approved software, including Canvas, One45 (Acuity Insights), and other curriculum platforms.
Coordinate with Clinical Affairs staff and faculty, the medical registrar, students, and others in the College of Osteopathic Medicine to communicate information about student schedules, assignments, curriculum, evaluations, and grading accurately and on time.
Order and maintain supplies for the OMM curriculum and lab space.
Maintain documentation about OMM partnerships, including contacts and clinical faculty appointments, and create and maintain faculty schedules.
Create schedules and assist with OMM practical examinations.
Work with IT to record OMM labs using Mediasite and upload recordings to the OMM Canvas page.
Proctor OMM question-review sessions through ExamSoft before final exams.
Assist with planning, executing, and summarizing OMM curriculum activities, including quality improvement, assessment, and accreditation reports.
Coordinate and distribute internal and external communications and records supporting students’ OMM educational experiences; maintain accurate, current, and confidential student records.
Provide day-to-day support to the OMM Department and other departments as needed for OMM education functions.
Track and update DUQCOM outcomes and work with responsible parties to achieve outcomes related to the mission of the College and University.
Participate in on- and off-campus OMM development and education activities as needed.
Represent DUQCOM, the OMM Department, and the University favorably and in accordance with established core values and expectations.
Participate in College of Osteopathic Medicine events, including the White Coat Ceremony, graduation, and other key events.
Serve on College and University committees as assigned by the OMM Division Chief.
Complete other duties as assigned.