Clinic Administrative Assistant

Fresenius Medical Care • Baton Rouge, LA

3d

About The Position

The Secretary/Receptionist provides general clerical support and office services for the department and its management. The role performs routine administrative functions, supports scheduling and communications, maintains records and office supplies, and assists with projects as assigned. Additional responsibilities may focus on one or more departments or locations, as described in an applicable addendum.

Requirements

• High school diploma required.
• 1–2 years of related experience.
• Knowledge of office procedures required.
• Proficiency in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Responsibilities

• Prepare business correspondence, memorandums, informational packages, training materials, and reports.
• Assist with scheduling and maintain calendars and daily schedules.
• Maintain departmental tracking logs.
• Greet visitors and direct them to the appropriate location or person.
• Establish and maintain filing systems and basic databases, as applicable.
• Perform routine office duties, including filing, copying, and scanning.
• Provide clerical support to management staff, including scheduling meetings, routing phone calls, and taking messages.
• Record meeting minutes and provide the resulting documents as necessary.
• Sort and distribute mail.
• Maintain inventory of necessary office forms and supplies.
• Escalate issues to a supervisor for resolution as necessary.
• Assist with projects assigned by the direct supervisor.
• Perform other duties as assigned.
• Perform additional responsibilities that may focus on one or more departments or locations, as applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED