Clerk IV / Scheduler (Part Time)
About The Position
Under general supervision and direction of the Transportation Director, the Clerk IV / Scheduler serves in an administrative capacity. The position processes paperwork related to employee status changes, purchasing, and accounts payable and receivable; prepares correspondence and reports; handles phone calls and email; schedules appointments and meetings; and organizes and maintains files. It also receives transportation service requests, schedules riders into efficient groups and routes, prepares daily trip logs for drivers, and maintains billing records for invoicing and record keeping. The employee must be willing to assist with emergency operations and emergency evacuations. The position reports to the Transportation Director.
Requirements
- High school diploma.
- Two years of progressively responsible secretarial or clerical, administrative, or office-management experience, or an equivalent combination of training and experience providing the required knowledge, skills, and abilities.
- Skill using computer-driven word-processing, database, spreadsheet, and file-maintenance programs.
- Valid North Carolina driver's license with a good driving record.
Responsibilities
- Develop and implement data-entry files for fare revenue, agency invoicing, and trip documentation for NCDOT and Board reports.
- Handle routine requests for information or materials.
- Maintain an adequate inventory of office supplies and materials.
- Prepare accurate monthly billing invoices and send them in a timely manner.
- May supervise in the absence of the Transportation Director.
- Prepare daily schedules for vehicles and drivers.
- Receive individual service requests from the general public and agency representatives by telephone, fax, and email.
- Schedule service requests into efficient and effective routes.
- Prepare daily trip logs.
- Maintain service-request records for billing purposes.
- Maintain records of denied service requests and the reasons for denial.
- Receive and account for fares collected by drivers.
- Perform related work as required, which may include driving a transit vehicle or other work requested by the County Manager, Deputy County Manager, County Commissioner, or Transportation Director.
- Assist with emergency operations and emergency evacuations when needed.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
