Clerk - Attendance

Bethel School District 403•Spanaway, WA

1d•Onsite

About The Position

The Clerk - Attendance makes calls to parents about absent students and maintains student attendance records. The position may also maintain student discipline records and provides assistance in the school office, including answering phones, serving visitors at the counter, maintaining records, and providing backup and clerical support. The role is 7.5 hours per day for 186 days per year and is assigned to Spanaway Lake High. The position reports to an assigned administrator and may receive direction from multiple program personnel.

Requirements

Education, training, skills, and experience necessary to carry out the assignment, including maintaining detailed records and providing customer service.
Ability to communicate effectively orally and in writing.
Effective customer service and public relations skills.
Knowledge of office procedures and the VAX system, including data interpretation.
High-level keyboarding and data-entry skills; skill in operating a variety of office machines.
Ability to operate a computer and learn specific software, including database and spreadsheet applications.
Correct grammar, spelling, and English usage.
Ability to perform arithmetic calculations and compose and format correspondence, reports, graphs, and charts.
Ability to establish and maintain accurate files and records, organize work, and set priorities.
Ability to maintain confidentiality and establish effective working relationships with a diverse group of people.
Fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury, or neglect of a minor.
Must complete training in and adhere to the district infection control plan.
Some positions may require a valid Washington State driver's license, a good driving record, and travel between school sites.

Responsibilities

Maintain program records and research; track records for compliance or completion, ensure accuracy, enter data, and produce reports.
Answer telephone calls, greet office visitors, provide program information, respond to requests, route callers, take messages, and maintain communication among teachers, staff, supervisors, parents, and the community.
Operate a computer and software for word processing, spreadsheets, databases, and mainframe applications.
Maintain knowledge of program rules, regulations, laws, and procedures, and process materials for program compliance.
Track projects and deadlines, coordinate with others to meet deadlines, and report monthly enrollment counts for categorical programs.
Provide clerical support, including typing or composing correspondence, reports, and memoranda; maintaining calendars and files; arranging travel and conferences; and other office support.
May receive, open, date-stamp, screen, and route incoming mail, and act on appropriate items.
Protect confidential information and model appropriate, cooperative behavior consistent with district ethical guidelines.
Provide backup and peak-load assistance as requested.
May work with auditors or program compliance personnel and may serve on district committees or departmental work teams.
Perform related duties consistent with the scope and intent of the position.
Make calls to parents about absent students and maintain student attendance records; may maintain student discipline records.
Provide school-office assistance, including answering phones and serving visitors at the counter.