Attendance Clerk

Oklahoma City Public Schools•Oklahoma City, OK

4h•Onsite

About The Position

The Attendance Clerk collects and maintains student attendance information at an assigned school site and supports compliance with district, state, and federal attendance requirements, including parent notification. The role prepares and distributes attendance reports and materials, provides clerical support at the school site, and communicates information about school activities and attendance. The position is non-exempt, works 201 days, and is scheduled for 7.5 hours per day. Compensation is listed as 134, with salary determined by experience.

Requirements

High school diploma or GED, plus at least one of the following: an associate degree or higher; at least two years (48 credit hours) of study at an institution of higher education; a passing OGET score; a passing ETS Parapro Assessment score of 455 or better; or a WorkKeys Assessment score of 4 or better on all three parts.
Good knowledge of office terminology, procedures, and equipment.
Working knowledge of computer software applications used to produce correspondence and reports.
Ability to understand and carry out oral and written instructions.
Ability to establish and maintain effective working relationships with students, parents, and school personnel.
Excellent verbal and written communication skills.
Ability to use spreadsheets, word processing, email, and database software, including the Microsoft Office Suite.
Accuracy, discretion, tact, courtesy, good judgment, and reliability.
Ability to sit and/or stand for extended periods.
Manual dexterity to enter data into a computer.
Ability to see and read a computer screen and printed material, with or without vision aids.
Ability to hear and understand speech at normal classroom levels, outdoors, and on the telephone.
Ability to speak in audible tones so others can understand clearly in classrooms, outdoors, and on the telephone.
Physical agility to bend, stoop, sit on the floor, climb stairs, walk, and reach.
Ability to lift, push, and pull up to 25 pounds.

Nice To Haves

Bilingual interpretation and translation skills.

Responsibilities

Receive, input, and log student absences and tardiness in an automated system.
Issue passes to students arriving late and enter the reason for tardiness into the computer program.
Call parents to notify them of student absences and determine the reason; provide routine information to parents and district personnel about absences and tardiness.
Prepare and mail letters to parents regarding excessive student absences and/or lateness.
Distribute the daily Do Not Admit (DNA) list to building administrators and teaching staff and maintain copies in the office.
Retrieve data and compile information from manual and automated files to prepare routine reports and correspondence about attendance.
Prepare daily, weekly, and/or monthly attendance reports and submit them to designated administrators or district personnel.
Issue and process early-dismissal requests and ensure parental consent.
Request homework from teachers for students who are absent or in ISS and give it to students.
Print daily attendance sheets and enter attendance into TERMS for substitute teachers.
Maintain school district attendance-record files.
May distribute medication to students when no nurse is present at the school.
Perform clerical duties, including answering phones, greeting and screening visitors, and making copies.
Perform other duties as assigned.