Receptionist/Attendance Clerk at 9th Grade Center

Denton Independent School District • Denton, TX

6d • Onsite

About The Position

Under the direct supervision of the campus principal, the Receptionist/Attendance Clerk provides reception and clerical assistance to support efficient campus office operations and maintains accurate campus attendance records. The position performs data entry for attendance, Public Education Information Management System (PEIMS) data, and grades, and assists students, parents, faculty, and campus staff with related needs.

The role is based at a 9th Grade Center and is scheduled for 202 duty days per year. It is a nonexempt position in the Clerical/Paraprofessional Compensation Plan, Pay Grade 03, with a minimum hourly rate of $17.60 and minimum annual salary of $28,442. The position may involve prolonged or irregular hours and occasional district-wide or statewide travel.

Requirements

• High school diploma or equivalent.
• At least two years of clerical and data-entry experience.
• Proficient keyboarding, word processing, 10-key, and file-maintenance skills.
• Ability to use a personal computer and software to create documents, spreadsheets, and databases, including Microsoft Office applications (Word, Excel, and PowerPoint) and the DISD network.
• Ability to operate a multi-line phone system.
• Ability to follow written instructions.
• Ability to meet established deadlines and multitask in a fast-paced environment.
• Proficiency with MS Office and Google Suite.
• Ability to exercise good judgment when handling confidential information.
• Excellent organizational, written and verbal communication, and interpersonal skills.

Nice To Haves

• Bilingual.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route calls to appropriate staff.
• Greet and direct campus visitors, maintain the visitor log, and issue visitor passes when required.
• Assist parents with checking students in and out of school.
• Receive, sort, and distribute mail, messages, documents, deliveries, and student materials such as homework requests and grade reports.
• Prepare materials for mailing, including labels and envelopes.
• Maintain computerized files, reports, employee rosters, and mailing lists.
• Serve as the primary staff and student attendance monitor and prepare attendance reports for the principal.
• Gather staff Absent from Duty Forms, substitute requests, doctor excuses, student absence documentation, and early-dismissal information.
• Assist the secretary with paraprofessional timekeeping and in-and-out punches.
• Collect and enter attendance and PEIMS data in established databases, and verify accuracy according to established procedures.
• Develop and maintain working relationships with registrars, attendance staff, and career counseling staff across all ten campuses.
• Prepare and print attendance, grade, class or personnel roster, end-of-semester, and accounting reports.
• Maintain physical and computerized student files and records, attendance documentation, progress and failure reports, class rosters, grade books, and schedule changes when applicable.
• Maintain attendance and grade records for Out of District students and send information to corresponding schools.
• Process student tardy and dress code issues during arrival times.
• Process new Out of District student records, including requesting records from other schools, establishing cumulative folders, and entering student data in appropriate databases.
• Call parents to verify student absences as needed.
• Assist parents, students, and faculty with questions about attendance and ATC credit recovery.
• Report attendance problems to designated campus attendance staff, counselors, and administrators.
• Maintain records and coordinate services for students receiving free or reduced breakfast and lunch who remain on campus all day.
• Prepare and distribute student identification cards and issue parking stickers.
• Assist campus administration with reports and student data information.
• Serve as a point of contact for emergency-related campus issues and answer, forward, or redirect incoming campus calls as appropriate.
• Provide direct care using school health protocols and care plans established by the off-campus school nurse (RN).
• Assist in the campus office as needed.
• Follow district safety protocols and emergency procedures.
• Participate in professional development, department meetings, and special events as assigned.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED