Clerk-Accounts Payable

Tennessee Board of Regents•Shelbyville, TN

19d•$35,114 - $43,892•Onsite

About The Position

Tennessee College of Applied Technology (TCAT) Shelbyville is accepting applications for a Clerk - Accounts Payable. Under the supervision of the Assistant Coordinator of Finance and in conjunction with the Tennessee Board of Regents Shared Services Center, this position supports the college’s accounts payable and accounts receivable functions, processes financial transactions, reconciles accounts, and provides administrative support to the Finance Office. The position is full-time, non-exempt, and hourly, with a Monday through Friday schedule from 7:30 a.m. to 4:00 p.m., for a maximum of 37.5 hours per week. The office is located at 2905 US 231 North, Shelbyville, Tennessee. Occasional travel may be required for training, information sessions, recruitment events, or activities at other campus locations. Salary is $35,114–$43,892 annually, commensurate with education and experience.

Requirements

An associate’s degree and seven years of relevant experience, or a bachelor’s degree and three years of relevant experience in accounting, including maintaining or reviewing financial records and reconciling accounts.
Valid driver’s license.
Knowledge of accounting principles and methods.
Knowledge of accounting software.
General knowledge of budgeting and purchasing procedures.
Proficiency with Microsoft Office and other basic computer software.
Strong numerical, organizational, and planning skills.
Effective oral and written communication and customer service skills.
Ability to establish and maintain effective working relationships with students, faculty, staff, industry partners, vendors, and the public.
Ability to exercise good judgment, evaluate situations, and make appropriate decisions.
Ability to lift up to 30 pounds and perform essential job functions, including standing, walking, and demonstrating occupational tasks, with or without reasonable accommodation.

Nice To Haves

Eight or more years of experience in accounting, accounts payable, or a related financial function.
Previous experience at a technical college or other higher education institution.
Experience with Banner, Jaggaer, QuickBooks, or similar financial management systems.

Responsibilities

Process accounts payable and accounts receivable transactions and ensure invoices are processed and paid accurately and promptly.
Research and resolve invoice discrepancies and follow up with vendors as needed.
Reconcile daily receipts, assist with bank deposits, and review open purchase orders.
Create third-party contracts in Banner and corresponding invoices in QuickBooks for tracking.
Prepare and submit student refunds through Banner and monitor student receivables.
Collect delivery tickets, receive purchases in the Jaggaer system, and submit invoices for processing.
Verify required documentation for purchases and services before payment and assist with new vendor setup.
Scan and maintain accounts payable documentation in TEAMS folders.
Assist with student tool and equipment purchases, including tracking scholarship funds and reconciling remaining balances.
Maintain confidentiality of financial, employee, student, and other institutional information.
Assist the Vice President of Operations and Assistant Coordinator of Finance with reports, analyses, asset records, and other financial duties.
Assist with fiscal year-end activities and other Finance Office responsibilities.
Work with vendors and Information Technology to obtain Voluntary Product Accessibility Template (VPAT) information.
Attend required meetings, training, and professional development activities.
Travel occasionally to training, information sessions, recruitment events, or activities at other campus locations.
Perform other duties as assigned.