Clerical Assistant

Florence School District 1•Florence, SC

3d•Onsite

About The Position

The Clerical Assistant works under general supervision to perform routine clerical duties that support effective and efficient office operations at Lester Elementary School. The position involves general office and reception tasks, handling school records and materials, supporting supervisors and staff with assigned projects, and communicating with students, parents, school personnel, District staff, and the public. The role may also assist with health room duties as needed. This is a full-time, non-exempt position. The salary and work year are established by the District; the stated terms of employment are 190.

Requirements

High school diploma supplemented by one to two years of general clerical experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Ability to type rapidly and accurately.
Ability to use computers and operate and maintain office equipment.
Ability to read policies, procedures, manuals, and reference materials and to prepare records, correspondence, and reports with appropriate format, punctuation, spelling, and grammar.
Ability to communicate effectively with people of varying educational backgrounds and in technical or professional languages.
Ability to perform basic arithmetic, including addition, subtraction, multiplication, division, percentages, decimals, and time calculations.
Ability to follow written, oral, and diagrammatic instructions; exercise routine independent judgment; and handle problems in standardized situations.
Ability to coordinate hands and eyes while operating office machinery and to handle keyboards and office equipment.
Ability to deal with people beyond giving and receiving instructions and to perform under stress, including emergency situations or tight deadlines.
Ability to lift and/or carry weights of five to ten pounds and exert up to five pounds of force occasionally; work is primarily sedentary, with possible walking or standing.
Ability to maintain effective, courteous, and cooperative relationships with staff, students, families, and the public.

Responsibilities

Perform general clerical functions, including computer data entry, establishing files, typing, copying and filing documents, faxing, processing bills, forms and applications, collating materials, and processing mail.
Perform receptionist duties as needed, including answering and screening telephone calls, greeting visitors, transferring calls, relaying messages, and announcing or routing visitors.
Assist supervisors and other staff with special projects as assigned.
Receive, review, prepare, and/or submit records and reports, including forms, logs, requisitions, memoranda, correspondence, and routine or special reports.
Maintain or create bulletin boards and prepare the school newsletter as needed.
Maintain or safeguard student records, documents, school money, and safety as required.
Operate office and communications equipment, including computers, internet and email, printers, scanners, typewriters, copiers, fax machines, adding machines, laminating machines, telephones, and walkie-talkies.
Communicate and interact with supervisors, District administrators and staff, school administrators and staff, coworkers, students, parents, and the general public.
Assist with health room duties as needed and perform related duties as required.
Plan and organize daily work, prioritize assignments, meet deadlines, and maintain accurate and orderly work.
Monitor student behavior to help ensure student safety and well-being.
Follow District safety and housekeeping standards and maintain a clean and orderly workplace.