Clerical Assistant I/II/III

Pennsylvania Office of Attorney General•State College, PA

4d•Onsite

About The Position

This position provides clerical support to a regional office in a bureau that conducts narcotics investigations. The work includes typing and processing documents across a variety of functions, preparing correspondence and reports, and using specialized equipment as needed. Document processing may involve verifying information, performing arithmetic calculations, and selecting appropriate codes. The employee is responsible for a significant aspect of a work process and may provide secretarial services to one or more individuals. The position requires adaptability to periodic changes in operating procedures and some shifts in work schedule. Employees work with considerable independence under standard operating procedures and receive detailed supervisory guidance and review for new or unusual situations and changes in procedures or policies. The position is located in State College. Telework is not offered. It is full-time, non-civil service, and union. Work hours are 8:30 a.m. to 5:00 p.m. Starting salaries are $32,724 for Clerical Assistant I, $36,831 for Clerical Assistant II, and $41,506 for Clerical Assistant III.

Requirements

Clerical Assistant I: Ability to perform the position; no previous work experience is needed.
Clerical Assistant II: Six months as a Clerical Assistant I, graduation from high school, or an equivalent combination of experience and training.
Clerical Assistant III: One year as a Clerical Assistant II, one year of moderately complex clerical experience, or an equivalent combination of experience and training.

Nice To Haves

Proficiency in Microsoft Word and Outlook.
Initiative, independence, and dependability.
Attention to accuracy and organization.
Computer knowledge necessary to navigate networks and computer-based files.
Exceptional typing skills.
Ability to maintain the confidentiality of document materials.

Responsibilities

Type, distribute, copy, and/or mail miscellaneous correspondence for staff.
Maintain the visitor log.
Scan documents accurately and in a timely manner, and upload them to the Practice Manager database.
Enter data into databases and spreadsheets.
Maintain documents in an orderly and safeguarded manner.
Maintain office equipment and schedule repairs as needed.
Order office supplies.
Answer phone calls and forward them to the appropriate party.
Pick up and/or distribute mail and deliveries.
Maintain filing.
Take documents to the appropriate courthouse.
Manage pool vehicles for the regional office.
Enter and submit monthly mileage reports for agent staff.
Process regional office travel, including entering and submitting staff expenses for reimbursement.
Compile weekly schedules from agents.
Submit monthly overtime reports.
Enter information into the case management system (CMS), including arrests, dissemination requests, dispositions, drug information, and offender data.
Retrieve case reports for discovery.
Assist with administrative duties related to the drug task force (OCDETF).
Perform related work as required.