Clerical Assistant 3

Commonwealth of Pennsylvania • Dauphin County, PA

4d • Hybrid

About The Position

The Clerical Assistant 3 position offers an opportunity to play a key role in supporting important statewide programs ensuring federal education initiatives move forward smoothly. Your efforts will contribute to successful services for schools and students across Pennsylvania. This role provides advanced clerical support for several program areas within the Division of Federal Programs. You will help ensure that federal grant applications, monitoring tasks, and timekeeping duties are completed accurately and on schedule.

Requirements

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or One year of moderately complex clerical experience; or An equivalent combination of experience and training.
• Must meet the PA residency requirement.
• Must be able to perform essential job functions.

Nice To Haves

• Ability to work from home (telework) part-time.
• Must report to office a minimum of one day per week, Tuesdays in-office at Harrisburg.
• If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

Responsibilities

• Review and track federal grant submissions from LEAs, verify completeness, and assist with approval workflow
• Maintain files, scan and upload documents, and organize records for federal program activities
• Generate letters, track corrective action timelines, and assist staff during oversight processes
• Prepare packets, track grant agreements, respond to inquiries, and support regional coordinators
• Respond to written and telephone inquiries, prepare memos, and proofread documents for accuracy
• Calculate and review overtime, update schedules, and maintain payroll records for wage employees

Benefits

• Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed