Clerical Assistant 2

Commonwealth of Pennsylvania • Montgomery County, PA

3d • Onsite

About The Position

The Clerical Assistant 2 with the Pennsylvania Department of Environmental Protection supports staff, the public, and agency programs by maintaining accurate, accessible program records. The position supports filing, scanning, and public record-review processes. Duties include maintaining alphabetical and numerical filing systems and using the Records Management System; running reservation reports, retrieving files, and preparing materials for staff and public review; checking documents for accuracy and resolving discrepancies between physical and electronic records; and scanning and preparing program files for entry into the Electronic Data Management System. The position also greets visitors, answers questions about record-review procedures, processes copying requests, routes telephone calls, sorts mail, and assists with shipping and check-handling duties.

This is a full-time, 37.5-hour-per-week position with a schedule of 8:00 AM to 4:00 PM, Monday through Friday, including a 30-minute lunch. Telework is not available. The stated starting annual salary for most candidates new to Commonwealth employment is $36,831 before taxes.

Requirements

• At least six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or graduation from high school; or an equivalent combination of experience and training.
• Meet the Pennsylvania residency requirement.
• Be able to perform the essential job functions.

Responsibilities

• Maintain alphabetical and numerical filing systems and use the Records Management System.
• Run reservation reports, pull files, and prepare materials for staff and public review.
• Check documents for accuracy and resolve discrepancies between physical and electronic records.
• Scan and prepare program files for entry into the Electronic Data Management System.
• Greet visitors, answer questions about record-review procedures, and process copying requests.
• Route telephone calls, sort mail, and assist with shipping and check-handling duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED