Clerical Assistant 2 - SCI Smithfield
About The Position
The Clerical Assistant 2 position with the State Correctional Institution (SCI) at Smithfield offers a steady and meaningful way to support daily operations. This role gives you the chance to help the institution run smoothly by keeping information organized and accurate. You will join an agency that values clear communication and dependable work habits. The Department of Corrections welcomes individuals who bring strong focus and commitment. This role provides clerical support that keeps office operations efficient, organized, and consistent across multiple departments.
Requirements
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; o r An equivalent combination of experience and training.
- Must possess keyboarding skills to meet standards for speed and accuracy.
- Must understand how to efficiently use and navigate a personal computer.
- Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
- Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
- Previous experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom
- Successful completion of basic training in Elizabethtown, PA is required.
- You must be able to perform essential job functions.
- You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
Responsibilities
- Handle incoming and outgoing calls and direct messages as needed
- Sort, prepare, and distribute incoming and outgoing mail and packages
- Type and review documents for accuracy before completing distribution
- Enter payroll and office information into designated systems
- Arrange meetings, appointments, and videoconferences
- Maintain organized filing systems and complete yearly archiving
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
