Clerical Assistant 2 - SCI Muncy (Education Dept)

Commonwealth of Pennsylvania • Lycoming County, PA

3d • Onsite

About The Position

This position supports the education department by handling a wide range of clerical tasks that keep the office functioning smoothly. As a Clerical Assistant 2, you will perform the following duties: Phone And Mail Support: Answer calls, direct inquiries, manage messages, and process incoming and outgoing mail Document Preparation: Type and review documents, correct errors, and ensure timely distribution Scheduling And Coordination: Organize meetings, manage calendars, and prepare minutes when required Records Management: Maintain filing systems, update databases, and manage yearly archiving Office Workflow: Compile activity records, track supplies, enter data, and help keep operations running smoothly General Office Tasks: Perform duties such as photocopying, scanning, emailing, and maintaining a neat workspace.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; o r An equivalent combination of experience and training.
• Must possess keyboarding skills to meet standards for speed and accuracy.
• Must understand how to efficiently use and navigate a personal computer.
• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Previous experience working in an office setting as a clerk and or personal assistant.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.
• Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Responsibilities

• Answer calls, direct inquiries, manage messages, and process incoming and outgoing mail
• Type and review documents, correct errors, and ensure timely distribution
• Organize meetings, manage calendars, and prepare minutes when required
• Maintain filing systems, update databases, and manage yearly archiving
• Compile activity records, track supplies, enter data, and help keep operations running smoothly
• Perform duties such as photocopying, scanning, emailing, and maintaining a neat workspace

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED