Clerical Assistant 2 - SCI Phoenix

Commonwealth of Pennsylvania • Montgomery County, PA

1d • Onsite

About The Position

The Department of Corrections, State Correctional Institution (SCI) at Phoenix is seeking a Clerical Assistant 2 who enjoys helping a busy office stay organized and efficient. This role provides a chance to support important daily operations that keep the institution running smoothly. You will be part of a team that values accuracy and clear communication. Step into a position where your attention to detail truly matters.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.
• Must possess keyboarding skills to meet standards for speed and accuracy.
• Must understand how to efficiently use and navigate a PC.
• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Previous experience working in an office setting as a clerk and/or personal assistant.
• Previous experience with electronic communication tools/skills, such as video conferencing, and creating meetings in Microsoft Teams or Zoom.
• Successful completion of basic training in Elizabethtown, PA is required.
• Must be able to perform essential job functions
• Must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Responsibilities

• Answer calls, direct inquiries, operate the switchboard, and handle mail processing
• Type and review correspondence, correct errors, and distribute completed documents
• Coordinate meetings, appointments, and videoconferences and prepare meeting minutes
• Maintain filing systems, update databases, and archive materials according to retention rules
• Compile activity records, enter data, track supplies, and provide general workflow support
• Perform copying, scanning, emailing, and basic office upkeep as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED