Clerical Assistant 2 - Ebensburg Center (1st shift)
About The Position
This position supports a residential unit by preparing documents, maintaining records, assisting staff, and helping manage daily communication and scheduling needs. As a Clerical Assistant 2, you will perform the following duties: Document Preparation: Type, copy, distribute, and file memos, correspondence, schedules, summaries, and unit policies. Record Management: Maintain individual charts, organize files, set up new admissions, and keep information confidential. Staff Coordination: Prepare daily attendance sheets, process leave slips, and log vacation approvals during bidding periods. Phone And Mail: Receive calls, take messages, assist visitors, and handle mail pickups and distribution twice daily. Supply And Forms: Maintain unit forms, operate the photocopier, and order supplies through the EBPro requisition system. Scheduling Support: Prepare yearly ISP documents, track review dates, and coordinate approval with assigned staff.
Requirements
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.
- Meet the PA residency requirement.
- Be able to perform essential job functions.
- Satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
- Provide complete and accurate information on the application.
Responsibilities
- Prepare documents, including typing, copying, distributing, and filing memos, correspondence, schedules, summaries, and unit policies.
- Maintain individual charts, organize files, set up new admissions, and ensure information confidentiality.
- Prepare daily attendance sheets, process leave slips, and log vacation approvals.
- Receive calls, take messages, assist visitors, and handle mail pickups and distribution.
- Maintain unit forms, operate the photocopier, and order supplies.
- Prepare yearly ISP documents, track review dates, and coordinate approval with assigned staff.
Benefits
- Excellent benefits
- Pay increases
- Paid leave and holidays
- Opportunities for career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
