Clerical Aid

Diocese of Tucson•Eloy, AZ

8d•Onsite

About The Position

The Clerical Aid provides administrative support to St. Helen of the Cross Parish and its Religious Education Office under the direction of the Pastor, Director of Religious Education (DRE), or another supervisor. Duties include telephone support, secretarial and word-processing work, data entry, document and records management, and support for management and administrative personnel. The employee is expected to support and model the mission and teachings of the Roman Catholic Church in professional and personal conduct, maintain confidentiality and security, and comply with the parish’s employment covenants and safeguarding policies.

Requirements

Working knowledge of and strong commitment to the mission of the Diocese and Catholic Church; must be in full communion with the Church.
Type at least 30 words per minute.
Excellent written and verbal communication skills.
Excellent human-relations and interpersonal skills.
Self-starter, well-organized, and able to work as part of a team.
Available for evening and weekend work as necessary.
Able to manage multiple tasks simultaneously.
Proficient in computer technology, including word-processing applications.
Able to maintain confidentiality.
Able to successfully complete a criminal history and background check.
Professional bearing and a clean, neat personal appearance.
Associate degree in business or public administration, or equivalent experience.
Experience using computers, including data-entry software.
Able to meet the listed physical activities and office-environment requirements, including walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, keyboarding, and lifting as required.

Nice To Haves

Experience in a similar position in a business firm or other establishment.
Bilingual in Spanish and English.

Responsibilities

Recognize and support the Catholic mission of the Church through words, actions, and instruction consistent with Roman Catholic teachings.
Model Gospel values and the teaching of Jesus through attitude and example, and demonstrate an active faith-community life and openness to a personal faith journey.
Answer and handle incoming telephone calls professionally and courteously.
Provide secretarial and word-processing support and file documents accurately as requested.
Type reports, documents, and correspondence; file and maintain records as necessary.
Maintain required property and other records while preserving confidentiality and physical and information security.
Update and maintain database files, including parish registry and Religious Education files on OSV.
Provide support to management and administrative personnel as necessary.
Perform other duties assigned by the Pastor, DRE, or Senior Staff.
Respect and conduct oneself in accordance with the values, teachings, and morals of the Roman Catholic Church and Arizona state law.
Comply with the parish’s zero-tolerance policy concerning abuse of minors and boundary violations.