Clerical Specialist

Weltman, Weinberg & Reis Co., LPA•Cincinnati, OH

16h•$19 - $23•Onsite

About The Position

The Clerical Specialist provides administrative and clerical support to the Legal Collections department to help ensure its efficient operation. The position prepares department-specific documents and correspondence; communicates with customers, attorneys, and courts; and assembles materials for court proceedings. It also supports account administration, calls, records and mail processing, and computer data entry. Regular and predictable attendance and completion of required training are essential. Other duties may be assigned. The schedule is Monday through Friday, 8:00 a.m. to 4:45 p.m., with no weekends or evenings. The position operates in a professional office environment with low to moderate noise, moderate interruptions, and a well-lit, climate-controlled workspace. A hybrid schedule may be possible after 3–6 months, depending on business needs.

Requirements

High school diploma or GED.
Six months of relevant business experience, or an equivalent combination of education, training, and experience.
Ability to type at least 35 words per minute.
Excellent oral and written communication skills.
Organizational and multitasking skills.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Must pass a background check and drug screen.

Nice To Haves

Spanish proficiency may qualify employees for additional compensation.
A hybrid schedule may be available after 3–6 months, depending on business needs.

Responsibilities

Prepare routine, department-specific documents, letters, and correspondence.
Contact internal and external customers, attorneys, and courts by mail, fax, telephone, or email to provide or request documents and give status updates.
Review and assemble documents and materials for court proceedings, ensuring required signatures, notarization, and exhibits are in place.
Set up and close accounts according to established procedures.
Answer inbound calls, direct calls, and convey messages as required.
Make outbound collections calls, verify consumer information, read credit bureau reports, and follow up on leads as required.
Sort, file, locate, and distribute records; process mail; and photocopy and fax documents.
Enter data into the computer to update account files.
Complete all training required for the position.
Maintain regular and predictable attendance.
Perform other duties as assigned.

Benefits

$2,000 retention bonus during the first year of employment.
Paid time off: 16 days annually, plus 9 company-paid holidays.
Medical, prescription drug, dental, and vision benefits.
401(k).
Parental leave.
Life and disability insurance.
Employee perks and discounts from Verizon, car dealerships, local movie theaters, theme parks, and other providers.
Free parking or public transit during the training period.
Onsite fitness center available to join.
Promotional opportunities from within the firm.
Positive office environment with regularly scheduled parties, contests, and community support initiatives.