Chief of Staff & Executive Assistant MEA (m/f/d)

KARL STORZ • Lebanon, PA

8h

About The Position

The Chief of Staff & Executive Assistant supports the Vice President across the MEA region by managing executive priorities, coordinating leadership operations, and ensuring effective preparation and follow-through. The role manages the Vice President’s calendar, travel, correspondence, expenses, approvals, and confidential records, and prepares agendas, briefings, presentations, and decision materials for meetings and events.

The position coordinates the MEA Leadership Team’s meetings, tracks decisions and actions, and organizes board meetings, regional business reviews, town halls, leadership offsites, and global leadership visits. It builds relationships across MEA leadership, subsidiaries, distributors, regional functions, global teams, and external stakeholders; routes matters to appropriate owners; and may represent the Vice President in selected internal forums when delegated. The role also drafts executive communications, coordinates board and senior management materials, and supports HR-led employee engagement, culture, and leadership initiatives.

Requirements

• Bachelor’s degree in business administration, management, communications, finance, or a related field, or equivalent relevant experience.
• At least seven years of progressive experience in senior executive support, executive office management, leadership team coordination, business operations, program management, or a similar role.
• Experience managing complex executive calendars, international travel, leadership meetings, events, and correspondence.
• Ability to handle confidential information with discretion and integrity.
• Clear communication skills and confident writing for senior audiences.
• Ability to facilitate discussions, influence outcomes, and build trusted relationships across functions, countries, and cultures.
• Sound business judgment, including the ability to anticipate needs, manage competing deadlines independently, and determine when to escalate an issue.
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to adapt to shifting priorities and support time-sensitive executive needs across time zones.
• Ability to travel regionally and internationally as required.

Nice To Haves

• Experience across MEA markets or in MedTech, healthcare, another regulated industry, or a multinational organization.
• A postgraduate degree, relevant professional qualification, or training in project management, change management, executive communication, or event management.

Responsibilities

• Manage the Vice President’s calendar, prioritize commitments, and resolve scheduling conflicts.
• Coordinate executive travel, including itineraries, visas, accommodation, transport, and meeting logistics.
• Prepare the Vice President for meetings and events with timely agendas, briefings, presentations, and decision materials.
• Manage executive correspondence, expenses, invoices, approvals, and confidential records with discretion.
• Coordinate the MEA Leadership Team’s agenda and meetings, ensuring each meeting has clear objectives and next steps.
• Track executive decisions and agreed actions, confirm owners and deadlines, and escalate outstanding matters as needed.
• Organize board meetings, regional business reviews, town halls, leadership offsites, and global leadership visits.
• Build trusted relationships and coordinate engagement with MEA leadership, subsidiaries, distributors, regional functions, global teams, and external stakeholders.
• Route matters to the appropriate business or functional owner, bring decisions to the Vice President as needed, and represent the Vice President in selected internal forums when delegated.
• Draft executive communications, including leadership updates, speeches, and announcements, and coordinate the preparation and review of board and senior management materials.
• Coordinate the Vice President’s participation in HR-led employee engagement, culture, and leadership initiatives.

Benefits

• First-class medical insurance for the employee and family (spouse and children up to 25 years old).
• Life insurance for the employee.
• Flexible office hours.
• Performance bonus.
• Housing allowance, if applicable.
• Schooling allowance, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior