Team Assistant (f/m/d)
About The Position
Alan&Eve is hiring a Team Assistant to provide administrative, coordination, and operational support across the company. The role helps maintain structure and reliability in day-to-day work, supporting internal workflows, team organization, onboarding and offboarding, event logistics, bookkeeping preparation, and general team needs. It suits someone who enjoys staying organized, supporting others, and helping a fast-moving team run smoothly. The Team Assistant will coordinate calendars, meetings, follow-ups, travel, vendors, and event logistics; maintain documentation and operational routines; and help prepare invoices and related bookkeeping documents. The role also supports leadership and the wider team with preparation and coordination. Alan&Eve describes the position as a broad, meaningful role with ownership, visibility, and the opportunity to support a growing company.
Requirements
- Be highly organized and detail-oriented.
- Enjoy administrative and coordination tasks.
- Be proactive and able to think ahead.
- Communicate clearly and professionally.
- Enjoy supporting a team and making work easier for others.
- Be comfortable juggling different tasks.
- Be dependable, trustworthy, and discreet.
- Be able to work independently and stay on top of tasks.
- Communicate very well in English.
- Take ownership, follow through, and enjoy helping a team run well.
Nice To Haves
- German language skills.
- Experience in team assistance, office support, coordination, or administrative roles.
- Experience with onboarding or people-related support tasks.
- Experience organizing events.
- Experience with bookkeeping preparation, invoice handling, or travel coordination.
- Experience coordinating suppliers or vendors.
- Experience in a startup, agency, or fast-paced business environment.
- Familiarity with Google Workspace, Notion, Slack, Personio, or similar systems.
Responsibilities
- Support day-to-day administrative and coordination tasks.
- Keep calendars, meetings, follow-ups, and internal workflows organized.
- Assist with employee onboarding and offboarding.
- Support internal documentation, templates, and operational routines.
- Help organize team and partner events.
- Coordinate with vendors, suppliers, tools, and external service providers as needed.
- Support travel planning and booking.
- Prepare bookkeeping materials by collecting, organizing, and preparing invoices, receipts, and related documents.
- Follow up on invoice approvals and assist with general billing coordination.
- Provide daily support to the team and help ensure tasks do not fall through the cracks.
- Support leadership and the wider team with preparation, follow-ups, and general coordination.
- Bring structure, clarity, and reliability to daily business operations.
Benefits
- Real ownership from day one.
- A broad and meaningful role with visibility across the company.
- Fast learning curves.
- High trust and low politics.
- A modern and ambitious environment.
- The chance to support a growing company at an exciting stage.
- A team that values reliability, initiative, and good energy.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
