Chief, Board Services, Board Of Supervisors

County of Los Angeles•Los Angeles, CA

About The Position

The Chief, Board Services leads the Board Services division within the Executive Office of the Los Angeles County Board of Supervisors. The role oversees Board agenda and document preparation, records and information management, archives, and operational support. It advises on policies and procedures, recommends operational and legislative changes, and works with County departments and other divisions to support the Board’s work and serve Los Angeles County residents. The Chief plans, organizes, assigns, and evaluates division work through subordinate supervisors. The position manages records-management practices and systems, ensures compliance with retention requirements, and oversees the preservation, transfer, storage, and authorized destruction of records. It also represents the department in County-wide records-management activities and serves as the official custodian of departmental records and archives.

Requirements

Option I: Three years of experience in a supervisory capacity in the Board of Supervisors Department, including at least one year supervising and providing technical guidance to staff engaged in Board Operations; or Option II: Three years supervising and providing technical guidance to staff engaged in preparing agendas, recording and communicating meeting actions, maintaining and storing records, and/or providing other support services for a public-sector program.
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to perform essential job functions.
Supervisory capacity includes direct administrative and technical supervision, including planning, assigning, and reviewing staff work; evaluating employee performance; approving leaves of absence; counseling; and recommending discipline.
Submit legible official education documents to receive education credit; documents must show the degree-conferral date and be in English, or include a translation. International degrees must be evaluated for equivalency to U.S. standards. Unofficial and password-protected documents are not accepted.

Nice To Haves

Bachelor’s degree or higher from an accredited college in Public Administration, Business Administration, Political Science, or a closely related field.
Supervisory experience with project-management skills, including constructing project frameworks and implementing them.
Experience working as a department liaison or establishing professional relationships with colleagues, management, officials, constituents, other County departments, or outside State and Federal agencies.
Experience reviewing, formulating, and making recommendations on applicable policies and guidelines within the office of an elected official.

Responsibilities

Plan, organize, assign, and evaluate division work through subordinate supervisors.
Review matters scheduled before the Board of Supervisors and direct preparation of the Board agenda and related documents.
Attend Board meetings to obtain information needed to communicate Board actions.
Direct preparation of correspondence and minutes reflecting Board actions.
Assist in formulating and interpreting policies and procedures for the Executive Office of the Board of Supervisors.
Consult with departmental personnel and develop recommendations for automated systems that improve division operations.
Develop recommendations for legislative changes affecting division operations; analyze related legislative and legal requirements, recommend new or amended legislation, and manage a tracking system for requests for legal review.
Maintain liaison with other divisions and departments.
Develop and maintain policies and procedures for Board records and information management, and manage a cost-effective archives and records-management program that complies with regulations.
Revise the operational handbook on records care, assessment, and inventory; evaluate records-management systems and methods; and stay informed about industry trends and processes.
Conduct records inventories, recommend preservation and disposition of historical documents, oversee transfer of historically valuable records to archives, and decide on appropriate archival preservation techniques.
Ensure compliance with County retention schedules and departmental policies through periodic physical audits of inventory listings, retention, destruction, and documentation.
Determine schedules for transferring active records to inactive or archival storage, converting paper records to micrographic form, or destroying obsolete records, consistent with government requirements.
Review records and reports to identify media and reproduction or electronic-processing methods, and assess new records for retention value and classification.
Participate in the County-wide Records Management Program and represent the department as official custodian of departmental documents, records, and archives.
Review and approve requisitions for filing and storage equipment; ensure compliance with records-disposition directives; and create, authorize, and maintain destruction notifications.