Chief of Staff/Secretary BOARD MEMBER
About The Position
Reclaim Education is seeking an organized, proactive, and collaborative Chief of Staff (Secretary) to serve as a volunteer member of its Board of Directors. The role supports effective board governance, communication, documentation, and coordination, helping ensure board activities remain organized, transparent, and aligned with the organization's strategic priorities. The position involves approximately 20 hours per month, including monthly virtual board meetings and four in-person meetings annually, tentatively scheduled for January, April, July, and October. The Secretary also participates in governance activities, board planning, and organizational initiatives. This is an unpaid volunteer role; eligible expenses may be reimbursed under the organization's board bylaws and reimbursement policies.
Requirements
- Experience in administration, project management, executive support, organizational leadership, governance, or related fields.
- Excellent written and verbal communication skills.
- Strong organization, documentation, and time-management abilities.
- Experience coordinating meetings and managing confidential information.
- Proficiency with digital communication and document-management platforms.
- Ability to collaborate with diverse stakeholders and maintain professionalism.
- A passion for education and community impact.
Nice To Haves
- Familiarity with nonprofit boards, governance, or administrative processes.
Responsibilities
- Maintain accurate records of board meetings, including minutes, resolutions, and official documentation.
- Coordinate board meeting agendas, materials, and communications with board leadership.
- Support the scheduling and coordination of board meetings and activities.
- Maintain organized board records and governance documents.
- Help track board decisions, action items, and follow-up responsibilities.
- Support communication between board members and organizational leadership.
- Assist with board orientation, onboarding, and governance documentation.
- Help monitor adherence to applicable board procedures and bylaws.
- Support special projects and strategic initiatives as assigned by the Board.
- Fulfill applicable fiduciary and governance responsibilities.
Benefits
- Eligible expenses may be reimbursed in accordance with Reclaim Education's board bylaws and reimbursement policies.
- Flexible work-from-home options.
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What This Job Offers
Education Level
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