Deputy Clerk to the Board of Supervisors

County of Culpeper•County of Culpeper, VA

About The Position

The Deputy Clerk to the Board of Supervisors performs complex clerical and administrative duties for the Board of Supervisors. The position supervises the Assistant Deputy Clerk to the Board, coordinates and supports Board and committee meetings, and maintains official administrative records. It also provides administrative support to the Board and County Administrator and handles required financial disclosure statements and related legislative monitoring.

Requirements

Education and experience equivalent to an associate degree, supplemented by two years of clerical or administrative support experience.
Satisfactory results of a criminal history background check.
Knowledge of County operations and the Code of Virginia.
Ability to supervise and exercise independent judgment.
Ability to communicate the organization's mission and vision and act as a role model to others.
Ability to work independently and transcribe minutes.
Excellent computer skills and ability to operate various office equipment.
Excellent interpersonal skills and ability to work in a team environment.
Mathematical ability.
Ability to read and write English.
Ability to explain policies and procedures and provide the highest level of customer service.
High level of organizational skill.

Nice To Haves

Previous employment in a government setting.
Municipal Clerk Certification.

Responsibilities

Supervise the Assistant Deputy Clerk to the Board by organizing, prioritizing, and assigning work, monitoring work in progress, and evaluating performance.
Schedule work sessions, committee meetings, conferences, retreats, and other events.
Assist in preparing Board of Supervisors and committee meeting agendas; compile, prepare, duplicate, and distribute paper and electronic agenda packages for review.
Work with departments to obtain supporting documentation for Board and committee meetings.
Attend Board and committee meetings; transcribe and prepare minutes, record votes, prepare summaries of actions, and ensure documents are executed and filed appropriately.
Serve as custodian of official administrative records, including resolutions and ordinances.
Provide varied administrative and clerical support to the Board, including maintaining daily, weekly, and monthly calendars, answering telephone calls, and distributing information.
Request, collect, and maintain financial disclosure statements required by the Ethics Commission and monitor legislation relating to the Board and County Ethics Commission.
Maintain a Virginia Notary Public commission at large to provide services for County administration and County residents.
Assist the County Administrator with Board of Supervisors-related tasks.
Provide general assistance to County departments as needed.
Perform general clerical duties and related duties as required.