Assistant to the Board of County Commissioners

St. Johns County•Saint Augustine, FL

1d•$56,784 - $76,523•Onsite

About The Position

St. Johns County Board of County Commissioners is seeking an Assistant to the Board of County Commissioners to provide direct administrative support to five elected County Commissioners. The role is based in the County Commission Office in St. Augustine, Florida, and supports the Board as the county’s policy-making legislative body. The Assistant helps the office provide essential public services through professional, courteous, and equitable management of public resources. The position manages daily office operations in a demanding, highly visible environment and serves as a public point of contact. It also supports Board operations through scheduling, travel arrangements, meeting and agenda preparation, correspondence, presentations, reports, budget and procurement activities, research, and coordination with government agencies and other stakeholders. The role requires sound judgment, discretion, adaptability, confidentiality, and compliance with public records laws and administrative procedures. A full-time presence on the job is required.

Requirements

High school diploma or equivalent recognized certification; a bachelor’s degree is preferred.
Three years of experience supporting executive leadership, elected officials, governing boards, or senior management, including coordinating public communications, handling confidential records, and addressing sensitive matters professionally and discreetly.
Possess and maintain a valid Florida driver’s license and any endorsements necessary to legally operate vehicles used while assigned to the position.
Good interpersonal and communication skills to serve others.
Ability to comprehend, speak, and write English.
Ability to operate a computer.
Knowledge of county policies and procedures.
Knowledge of local, state, and federal laws and regulations related to county government operations, including public records laws, Florida Sunshine and Election laws, and SJC BCC Rules and Policies.
Knowledge of modern office practices and procedures.
Knowledge of records management and retention principles.
Knowledge and proficiency in customer service practices.
Knowledge of computers and job-related software programs.
Skill in analyzing problems and developing and implementing solutions.
Skill in preparing clear and precise administrative reports.
Oral and written communication skills.

Nice To Haves

Bachelor’s degree.

Responsibilities

Provide direct administrative support to five elected County Commissioners, managing competing requests, sensitive issues, and time-sensitive assignments with sound judgment, discretion, and professionalism.
Manage daily office operations and adapt to changing priorities and deadlines in a demanding, highly visible environment.
Interact professionally with Commissioners, County leadership, staff, residents, and external stakeholders.
Answer public phone calls, respond to inquiries, and provide accurate information and referrals regarding Board operations.
Make travel arrangements, schedule activities, prepare agenda materials, provide meeting support, draft correspondence, and develop presentations and reports.
Support Board administrative operations, including accounts payable and receivable, budget preparation, and procurement activities.
Assist with preparing and presenting proclamations in collaboration with stakeholders, staff, and the Board Chair.
Coordinate and oversee support for countywide database systems, which may include payroll, PAN, PRIDE, NOVATUS, WATS, work orders, and mass notification systems.
Conduct research and compile information on requested topics.
Coordinate and communicate with state and local government agencies, boards, professional associations, and constitutional officers.
Maintain confidentiality and ensure compliance with applicable public records laws and administrative procedures.
Maintain a full-time presence on the job.
Perform other duties as assigned.