Clerk of the Superior Court Deputy Clerk

Pinal County•Florence AZ 85132, AZ

About The Position

The Deputy Clerk performs routine to advanced customer service, court-document processing, and clerical and record-keeping work for the Clerk of the Superior Court’s Office under general supervision. This journey-level position may train or provide direction to Deputy Clerk Trainees. Assignments are at the discretion of the Clerk of the Superior Court and may include courtroom clerk, jury clerk, or records management clerk duties. The role involves assisting the public, attorneys, court personnel, and government agencies; processing filings and maintaining court records; and applying relevant court procedures, rules, and statutes. Depending on assignment, the Deputy Clerk may attend court proceedings and record minutes, help administer jury operations, or process filings and maintain case data and records. The position requires confidentiality and may involve sensitive subject matter.

Requirements

High school diploma or GED equivalent.
One year of experience as a Deputy Clerk of the Superior Court, Deputy Clerk Trainee, or equivalent court- or legal service-related experience.
Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona residents must obtain one within 30 days of hire.
Knowledge of court procedures and services, clerical practices, automated court case-management systems, modern office practices and equipment, legal terminology, and Business English.
For courtroom clerk duties, knowledge of procedures, guidelines, and statutory requirements governing courtroom clerks.
Ability to understand and apply local rules, administrative directives, court rules, and Arizona Revised Statutes.
Ability to communicate effectively orally and in writing, maintain confidentiality, establish effective working relationships, and follow written and verbal instructions.
Ability to stand, walk, bend, sit for prolonged periods and/or drive a vehicle; reach and grasp; handwrite or use a computer keyboard; and see, read, hear, and speak adequately for the work.
Ability to exert up to 30 pounds of force occasionally, up to 20 pounds frequently, and/or up to 5 pounds constantly to move objects.
Must submit to reference checks, a criminal background check with fingerprints, and a driving-history check.

Responsibilities

Answer incoming phone calls and emails and respond to questions from the public, attorneys, court personnel, judges, and others in person, electronically, or in the courtroom.
Assist customers, attorneys, county personnel, and government agencies with court filings.
Process new and existing case filings and maintain knowledge of filing requirements for the assigned area.
Maintain accurate digital and physical files, case-management data, logs, and departmental reports.
Maintain and distribute judicial calendars; retrieve documents from electronic case-management systems and microfilm.
Receive, process, certify, and/or issue court documents, including protective orders, warrants, releases, and confidential orders as required.
Accept, mark, maintain, record, and secure exhibits according to established procedures.
Prepare, process, and certify copies of court documents and files.
Assist with procedure manuals and follow applicable civil, criminal, family law, and local court rules.
Answer questions from Deputy Clerk Trainees and provide information and tools for positive customer interactions; may lead and train trainees.
Maintain confidentiality of work-related issues, customer records, and restricted County or Court information.
For courtroom assignments, attend court sessions and hearings; maintain knowledge of judge assignments, hearing dates, and calendars; coordinate case information with judicial staff and court partners; operate courtroom audio and visual equipment; record proceedings and prepare minute entries; administer oaths and affirmations; and enter protective-order hearing data in the case-management system.
For jury assignments, assist with processing and qualifying jury questionnaires; communicate juror information; calculate juror summons needs; prepare and mail summonses; assist with jury kiosks; assign jurors to trials and prepare paperwork; provide qualified juror names to other courts; and assume specified duties when the Jury Manager is absent.
For records management assignments, process filings across case types; enter case and filing data; docket and scan documents; apply record restrictions; enter hearing dates; process arrest and release information and notifications; verify records against statutes and rules; audit physical and digital records; and process final felony dispositions to support accurate criminal-history reporting.
Perform other related duties consistent with the assignment.