Executive Assistant to the Board of Regents

Pepperdine University•Malibu, CA

3d•$75,000 - $85,000

About The Position

The Executive Assistant to the Board of Regents provides day-to-day executive support essential to the smooth operation of Pepperdine’s Board of Regents. The position works directly with the Senior Vice President for Global Impact and the Chief of Staff and Board Liaison. The role requires a person of sincere faith who can provide broad executive support, work independently and collaboratively, and interact effectively in a fast-paced environment, including under pressure. Flexibility, proactivity, resourcefulness, efficiency, professionalism, confidentiality, problem-solving, strong decision-making, attention to detail, and advanced written and verbal communication skills are important. The position administers the Board’s calendar, meetings, agendas, materials, software platform, records, onboarding, communications, and corporate minutes. It prepares materials for elections, appointments, assessments, disclosures, reports, and other governance actions to support compliance with University bylaws. It also supports OKR tracking and reporting, board retreats and travel, orientation materials, and financial and administrative processes for the President’s Office and related departments. The role upholds the University mission and may assist with special projects and other assigned duties. This is a regular, exempt, 40-hour-per-week position. The expected pay range is $75,000–$85,000 per year. Actual compensation may vary based on relevant factors. Pepperdine states that it offers a robust and highly competitive benefits package, with details not listed in the posting. Offers are contingent on successful criminal, education, and employment screening.

Requirements

Bachelor’s degree.
At least 4 years of experience as an executive assistant or in a similar role, including at least 2 years assisting senior executives.
Extensive experience as an office manager and executive secretary.
Experience with event planning and management.
Strong analytical and problem-solving skills.
Management and organizational skills.
Exceptional communication skills.
Strong computer skills.
Detail-oriented.
Ability to remain highly confidential and professional.
Experience using Google Suite.

Nice To Haves

At least 5 years of related experience.
Professional experience in a nonprofit or higher-education setting.
Experience with board administration.
Familiarity with Pepperdine University.
Ability to learn new technologies.

Responsibilities

Administer, organize, and manage the Board of Regents calendar, meeting schedule, agendas, and materials for board, executive committee, and governance committee meetings, handling complex and sensitive issues with tact, diplomacy, and discretion.
Prepare materials for annual elections, committee appointments, the president’s assessment, regent assessments, disclosure forms, annual reports, metrics, tax letters, and other topics and action items to support compliance with University bylaws.
Manage the Board’s software platform and distribute confidential content, announcements, and information about upcoming Pepperdine and Board of Regents events.
Distribute relevant information to past board members appointed as Life Regents.
Onboard newly appointed regents; coordinate initial communications between new board members and Committee Liaisons; schedule and curate orientation agendas; and distribute welcome letters.
Process vendor payments, credit card reconciliations, and internal and external requisitions for the President’s Office and Board of Regents.
Organize and maintain confidential minutes, book materials, and other files for the Board of Regents and President’s Office.
Work with the Chief of Staff to record and track University Objectives and Key Results (OKRs), communicate checkpoints and deadlines, support senior leadership in collecting and compiling reports, and prepare the annual report for the Board of Regents.
Attend board meetings to record, prepare, and archive corporate minutes.
Communicate with board committee liaisons about content, assignments, and directives, including summaries and resolutions required for voting and board approvals.
Plan and support Board of Regents retreats and local and international trips, book lodging for senior leaders and regents, and coordinate multi-day itineraries.
Assist with special projects and perform other duties as assigned.
Oversee and/or process complex financial transactions; produce, monitor, and reconcile budget statements; and research, identify, and resolve discrepancies in the President’s Office budget, including budgets for the chancellor’s office, senior vice president for strategic implementation, athletics, public affairs, and church relations.
Partner with Integrated Marketing Communications to develop and design the Board of Regents orientation manual annually, update relevant documents and information, and print and distribute the manual to new board members and designated university leaders.
Uphold the University mission through work performed.