Secretary to the TWU System Board of Regents and Policy Coordinator - Chancellor's Office

Texas Woman’s University•Denton, TX

12h•Onsite

About The Position

Serves as the chancellor’s designated secretary to the TWU System Board of Regents, providing comprehensive coordination and administrative support for Board governance activities and managing the timely, accurate flow of information among university and system leadership. The role requires exceptional attention to detail, strong judgment and discretion, and the ability to prepare clear, concise, accurate, and legalistic written communications in a highly accountable environment. The secretary coordinates Board meeting materials and processes, maintains official records and digital files, and communicates Board actions and institutional updates. In collaboration with policy owners and campus partners, the role coordinates the development, review, approval, implementation, and maintenance of university-wide policies, and supports translating policy and regulatory requirements into institutional action. The position reports directly to the chancellor and president; it has no supervisory responsibilities.

Requirements

Bachelor’s degree.
Five years of experience in collegiate, state, or federal governmental or related environments.
Familiarity with federal and state laws and regulations related to higher education governance.
Experience writing policies and procedures.
Experience delivering training on regulatory or legal issues.
Ability to think analytically and pay close attention to detail, detect patterns in data, and derive improvement measures.
Ability to handle confidential and sensitive matters with discretion and neutrality.
Ability to negotiate and resolve highly sensitive, complex, or unprecedented problems.
Ability to plan, direct, and evaluate complex operations and use resources to achieve institutional goals.
Ability to establish and maintain effective working relationships with administrators, regents, students, faculty, staff, and the public.
Ability to provide administrative guidance and direct training and supervision as needed.
Ability to organize work, prioritize objectives, and exercise independent judgment based on organizational policies and activities.
Ability to integrate resources, policies, and information to determine procedures, solutions, and outcomes.
Effective oral, telephone, in-person, and written communication skills.
Ability to deliver effective and persuasive speeches and presentations on controversial or complex topics to the Board and university community.
Ability to use a personal computer, office equipment, university software, and email.
Regular and reliable attendance during scheduled workdays and hours.
Occasional travel to support quarterly Board meetings.

Responsibilities

Ensure cabinet members and regents comply with governing statutes, including the Open Meeting Act, by publicly posting agendas and items in accordance with the law.
Use board software to distribute agendas, link supporting agenda-item content, and manage meeting minutes.
Prepare comprehensive Board meeting scripts that accurately sequence agenda items, actions, motions, presentations, and other proceedings.
Take minutes at Board meetings and reference Robert’s Rules of Order and Board bylaws as needed.
Develop and distribute post-meeting communications summarizing Board actions, decisions, and institutional updates for the university community.
Maintain the Board of Regents website and University Policy website.
Maintain regent training records and onboarding checklists as required by state law.
Work with the Chief of Staff and cabinet members to suggest quarterly Board meeting agenda items, and with the chancellor, Board chair, and vice chair to set quarterly agendas.
Coordinate deadlines, attendee lists, and the collection, ordering, and compilation of materials needed for quarterly Board meetings.
Serve as the official repository and point of contact for university-wide policies.
Use specialized software to electronically disseminate policies, regulations, university rules, and procedures, and maintain the related policies website.
Coordinate with policy owners and the Executive Policy Committee to ensure regular review and updates of policies in their portfolios.
Work with the Chief of Staff to obtain timely cabinet-member communication and feedback regarding policy changes.
Process travel expense reimbursements for regents.
Develop briefing materials, summaries, implementation guidance, and other communications supporting understanding and consistent application of policy changes.
Perform other duties as requested.
Attend the University regularly during scheduled workdays and hours.
Adhere to federal and state information-security and privacy regulations and TWU Policies & Procedures.