Central Receiving Coordinator

University of Washington•Seattle, WA

1d•$45,144 - $58,632

About The Position

The Central Receiving Coordinator supports the University of Washington’s centralized receiving model under the supervision of the Program Support Supervisor II. The position oversees intake, inspection, documentation, and staging for distribution of campus goods, while ensuring standardized receiving practices and accurate Workday transaction processing. The Coordinator uploads documentation for audit and payment purposes, tracks chain of custody from receipt through outgoing delivery, communicates receiving issues, and helps customers resolve them. The role operates with considerable independence and applies relevant rules and regulations while advising staff, faculty, and program participants. It supports strong internal controls, reduces administrative burden on departments, and aligns receiving operations with higher education supply chain best practices. Work is performed primarily in a central receiving and warehouse environment with mechanical noise and varying temperatures. The role involves handling, inspecting, labeling, scanning, and entering data about packages; using pallet jacks and other warehouse equipment; and may include operating university vehicles and riding electric-assist bicycles up to three miles. The position is regular, full-time (100% FTE), first shift, and represented by WFSE Campuswide.

Requirements

High school diploma or equivalent and two years of experience in receiving logistics, warehousing, mailing services logistics, or supply chain operations; equivalent education and/or experience may substitute for minimum qualifications where legally permitted.
Valid driver's license and clean driving record to operate university vehicles.
Experience processing high-volume transactions and documentation in an enterprise system such as Workday.
High attention to detail and ability to follow standardized procedures.
Effective communication and customer service skills.
Sufficient reading, writing, and math skills to accurately complete work and consistently match packing slips to package contents.

Nice To Haves

Experience with Workday or similar financial or receiving systems.
Familiarity with higher education, public sector, or complex organizational environments.
Experience supporting chain-of-custody processes.
Ability to manage multiple deliveries and priorities in a high-volume environment.
Experience with material handling equipment.

Responsibilities

Receive inbound campus deliveries at the designated Central Receiving facility.
Inspect shipments for accuracy, completeness, and visible damage; identify discrepancies, damage, or missing items and initiate follow-up.
Record goods receipts accurately and promptly in Workday to support payment release.
Upload packing slips and related documentation into Workday and ensure compliance with financial controls and documentation standards.
Coordinate and execute timely deliveries to campus departments and individuals, prioritizing according to operational needs and communicating delivery status and exceptions.
Apply delivery reports and tracking identifiers to received items; use chain-of-custody systems and maintain accurate hand-off records through internal distribution.
Recognize and route excluded delivery types, including controlled substances, live animals, and time-sensitive research materials, according to established procedures.
Coordinate with campus partners to ensure regulatory and operational compliance for excluded items.
Deliver critical or urgent packages out of cycle as needed.
Keep work areas clean, organized, and free from hazards.
Support standardized receiving processes, provide customer-focused service to departments transitioning from decentralized receiving, and identify process issues and suggest operational improvements.
Perform other duties as assigned.