Catering Coordinator

Royal Oaks Country Club Houston•Houston, TX

About The Position

The Catering & Events Coordinator helps create memorable experiences for Club Members and their guests by supporting the planning and execution of events ranging from intimate gatherings to weddings and large social celebrations. Working closely with the Catering & Events Director, the Coordinator assists with event sales, planning, menus and pricing, vendor coordination, Banquet Event Orders, room layouts, event service, client follow-up, financial administration, and Club social activities. The position combines office responsibilities with hands-on involvement in event preparation and execution throughout the Club. A flexible schedule is essential, generally Tuesday through Saturday, with evening, holiday, and occasional Sunday or Monday availability required.

Requirements

Be personable, organized, detail-oriented, and passionate about exceptional hospitality.
Demonstrate professionalism, discretion, honesty, and integrity, and maintain the confidentiality of Club and Member information.
Build positive relationships through a warm, outgoing, courteous, and service-oriented approach.
Communicate clearly and professionally, verbally and in writing, with Members, guests, vendors, and team members.
Manage multiple priorities effectively while maintaining accuracy and attention to detail.
Remain composed, adaptable, and professional in a fast-paced environment.
Maintain a polished appearance, professional telephone etiquette, proper grammar, and clear, legible handwriting.
Type at least 40 words per minute.
Demonstrate a collaborative attitude and commitment to treating others with kindness and respect.
Be comfortable using Microsoft Office, event management systems, point-of-sale software, and basic graphic design programs.
Have strong communication and interpersonal skills, sound judgment, attention to detail, and the ability to work collaboratively.
Meet the physical requirements of standing, walking, climbing stairs, balancing, stooping, kneeling, crouching, crawling, and sitting as needed, including periods of up to eight hours; using hands and fingers to handle objects, tools, equipment, and controls; reaching with hands and arms; communicating effectively; and moving independently throughout the Clubhouse and event facilities.
Be able to push, pull, or lift up to 30 pounds.

Nice To Haves

Knowledge of food and beverage service.
Previous experience in catering, event planning, hospitality, or sales, particularly within a private country club or upscale hospitality environment.
A college degree in hospitality management, catering sales, or a related field.

Responsibilities

Build relationships with Members and prospective clients, showcase Club facilities, and promote catering and event services.
Plan and coordinate events with Members and clients, including luncheons, meetings, weddings, dinners, children’s parties, and social celebrations.
Collaborate with the Catering & Events Director and Executive Chef to develop menus, establish pricing, and customize event details.
Coordinate menus, place cards, signage, decorations, entertainment, vendors, deliveries, and special requests.
Prepare and distribute accurate Banquet Event Orders outlining menus, beverages, timelines, room setups, audiovisual needs, and other event requirements.
Create room diagrams and coordinate event setups.
Oversee event preparations, attend events as needed, and work with Club staff to support seamless execution and guest service.
Maintain records of past and prospective events, follow up with potential clients, and identify opportunities to build relationships and generate future business.
Assist with budget tracking, financial reporting, sales forecasts, event billing, and timely payment collection in collaboration with the Catering & Events Director.
Help plan and promote social activities that strengthen Member connections and enhance the Club experience.
Support special projects and perform other duties as assigned by the Catering & Events Director or Assistant General Manager.