Case Administrator I - Clinton District Court
About The Position
The Case Administrator I performs entry-level case processing for the court, from entering case documents and exhibits into the system and updating information about court appearances through final disposition. The position also handles data entry, record requests and retention, cashiering, and customer service for the public, law enforcement, other state agencies, and attorneys in person and over the phone. Case processing may use an electronic filing and/or case management system. The role works under the direction of a Department Head or designee and does not supervise others. Work is frequently performed in an office or similar indoor environment. Physical demands are classified as Light Work: exerting up to 20 pounds of force occasionally, up to 10 pounds frequently, and/or a negligible amount constantly to move objects.
Requirements
- High school diploma or GED equivalency.
- One year of related work experience; equivalent combinations of education and experience may be considered.
- Knowledge of modern office equipment and technology, computers, and applicable software, including MS Office products.
- Knowledge of case management principles and basic cashiering methods.
- Skills in organization and time management, customer service, data entry, and attention to detail.
- Ability to establish effective working relationships; understand departmental and court policies and procedures; prepare clear and accurate reports; maintain appropriate records and confidentiality; communicate effectively orally and in writing; work independently and follow instructions; and learn the manual and automated procedures and functions of the assigned office.
Responsibilities
- Maintain dockets, records, and legal documents and files pertaining to cases.
- Enter complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard-form documents, and updates to case information.
- Answer incoming phone calls, route callers, take messages, and respond to inquiries with routine information.
- Provide technical assistance to litigants, counsel, and the public about case and court procedures, in person or virtually.
- Perform case intake, including receiving court papers and documents, determining general case category, and making docket entries.
- Perform administrative tasks such as maintaining case files, coordinating with judges for endorsements, organizing and disseminating information, and assisting with motion scheduling.
- Copy, file, retrieve, and sort court papers, documents, and folders according to established procedures.
- Compile statistical data concerning cases and processing activities.
- Receive, date-stamp, sort, and distribute incoming mail, and process outgoing mail.
- As required, assist a Sessions Clerk or Assistant Clerk during court sessions, including arranging papers and exhibits, marking dockets and case papers, communicating with attorneys and others about courtroom activities, and processing files after court.
- Pull daily lists and provide case-related support to the judicial lobby.
- Send notices to parties and attorneys.
- May perform cashiering duties, including receiving money, determining case type, entering transactions, validating case papers to reflect payments, and issuing receipts.
- Perform other duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
