Cardiac Research Administrative Analyst

Weill Cornell Medical College•New York, NY

7d•$42 - $47

About The Position

Provides administrative and analytical support for the Cardiac Surgery research portfolio. The role coordinates clinical trial invoice verification, maintains study-related operational documentation, reconciles protocol-related payment activities, and supports research compliance and operational workflows across multiple studies. It works collaboratively with internal study teams, participating sites, and departmental leadership to facilitate accurate financial reconciliation and timely resolution of operational issues.

Requirements

Approximately 2–4 years of related experience, preferably in academic healthcare, clinical research, sponsored research, or research administration.
Working knowledge of clinical research protocols, schedules of events, and study workflows.
Ability to interpret study documentation and contractual payment schedules.
Strong analytical and problem-solving skills.
Ability to identify and resolve discrepancies.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.

Nice To Haves

Associate's degree or equivalent combination of education and experience preferred.
Experience in an academic healthcare, clinical research, sponsored research, or research administration environment preferred.

Responsibilities

Coordinate administrative components of grant applications with the principal investigator (PI) and study team.
Compile and upload technical documentation, ensure grant application completeness, and liaise with the Office of Sponsored Research Administration to resolve issues identified during review.
Coordinate administrative sections of progress reports and other grant lifecycle deliverables with the PI and study team.
Review and verify clinical trial invoices against study contracts, protocol-specific payment schedules, and study-related documentation.
Develop working knowledge of assigned protocols, schedules of events, enrollment milestones, and payment structures to support invoice reconciliation.
Review study documentation to verify protocol-related activities, enrollment events, and follow-up milestones required for payment processing.
Identify invoice, documentation, and contractual discrepancies and coordinate their resolution with study teams and participating sites.
Track outstanding invoices, documentation requests, and unresolved issues to facilitate timely payment processing.
Maintain study-specific tracking tools, operational reports, and supporting documentation.
Coordinate with internal and external study teams to obtain documentation needed for invoice verification and payment reconciliation.
Assist with reconciliation of historical study activities and efforts to reduce outstanding invoice backlogs.
Maintain study documentation and assist with audit preparation to support research compliance.
Provide operational support across multiple studies and assist with cross-study administrative activities.
Assist with developing and implementing standardized procedures for invoice verification, documentation review, and operational tracking.
Provide backup support for departmental research staff and study operations as needed.
Perform other related duties as assigned.