CAPITAL PROJECT COORDINATOR

City of South Fulton•Atlanta, GA

16d•$70,473 - $85,660

About The Position

Reporting directly to the General Services Director, the Capital Project Coordinator supports the development, management, and coordination of capital improvement projects, including planning, organizing, bidding, construction administration, and project execution. The position monitors capital budgets to ensure project costs remain within the scope of work and provides administrative support, project coordination, and financial oversight for capital construction projects. Duties include assisting with construction specifications, bid documents, contracts, and change orders; entering approved payment applications into the City’s ERP system; completing field inspection reports; and maintaining project data, documentation, and budget information in Procore. The position coordinates with consultants, contractors, engineers, architects, design professionals, department heads, and other stakeholders to support efficient project delivery and keep affected groups informed. It also prepares reports and presentation or media materials to communicate project status and increase community awareness of capital projects.

Requirements

Bachelor’s degree in business administration, engineering, architecture, construction management, construction administration, or a related field, supplemented by three years of experience with project coordination, business operations, or administrative management.
An equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities will also be considered.
Valid state driver’s license with an acceptable driving history.
Ability to perform light work involving very moderate physical effort, including some stooping, kneeling, crouching, and crawling, and potentially lifting, carrying, pushing, or pulling objects and materials weighing up to 30 pounds.
Ability to perceive and discriminate colors or shades of colors, sounds, odors, depth, and visual cues or signals where required.
Ability to communicate orally where required.

Responsibilities

Coordinate and prepare facility services and construction specifications and bid documents.
Coordinate pre-bid and pre-construction conferences.
Draft Requests for Proposals and develop scopes of work.
Coordinate design and permitting processes and the work of contractors, engineers, architects, design professionals, and other personnel.
Monitor individual project budget summaries and ensure expenditures stay within approved budgets.
Track changes to contract documents that may result in change orders.
Assist with project financial reports, accounting, and grant reimbursement.
Prepare project budgets and assist with budget development as requested by the director.
Monitor and ensure compliance with grant and contract requirements.
Prepare complete reports on time, with supporting conclusions and recommendations.
Develop and maintain data systems and records tracking project progress, evaluation, control, documentation, and compliance with City, State, and Federal requirements.
Maintain effective communication among consultants, contractors, department heads, and other stakeholders.
Communicate project status to staff and affected groups, keep building occupants informed, and report alternative courses of action to mitigate developing problems.
Create presentation materials and author written and oral reports and media materials.
Use speaking engagements, media interviews, and other methods to improve community awareness of capital projects and educate stakeholders about project functions and objectives.
Coordinate design, specification, and construction meetings.
Enter approved payment applications into the City’s ERP system.
Complete field inspection reports and enter and update project data, documentation, and budget information in Procore.
Perform other related work as required by the director.