Supplemental Capital Construction Project Coordinator

City of Redmond•Redmond, WA

5d•Onsite

About The Position

The City of Redmond’s Capital Construction Division is seeking a Supplemental Capital Construction Project Coordinator to support Capital Investment Projects from design through construction and closeout. The position regularly interacts with contractors and City staff throughout project phases and provides project tracking, documentation, contract routing, data management, records support, and general assistance to project team members. The City is seeking a self-starter, ideally with construction or architecture/engineering experience; public-sector experience is a plus. The role is based in person at Redmond City Hall. The anticipated duration is 7–9 months, with a maximum of 29 hours per week and 1,040 hours per year. The Monday–Thursday schedule allows negotiable start and end times between 7:00 a.m. and 5:00 p.m., with around seven working hours each day. This is a non-benefitted position.

Requirements

Three years of experience in an administrative role.
High school diploma or equivalent.
Strong interpersonal communication skills.
Knowledge of standard office practices, processes, procedures, and professional etiquette as defined by the organization’s culture.
Knowledge of business correspondence standards, including English, grammar, formatting, spelling, and punctuation.
Ability to use computer programs and systems to create, track, and communicate project information.
Ability to identify and utilize various modes of communication.
Experience with Office 365, including SharePoint.
Ability to establish and maintain positive working relationships.
Ability to communicate and interact effectively with staff, vendors, and contractors.
Ability to exercise independent judgment and initiative.
Ability to work in a collaborative team environment.
Ability to stay informed of updates and changes to procedures and guidelines.
Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Nice To Haves

College degree or coursework preferred.
Experience in construction or the architecture/engineering fields is ideal.
Public-sector experience is a plus.

Responsibilities

Support Capital Project Managers with project tracking and documentation.
Update project pages on the City’s website.
Prepare and route contracts and agreements.
Assist with advertising projects for bids.
Use Outlook, Excel, Word, SharePoint, and project management software.
Fulfill public records requests.
Proofread correspondence and other documents.
Route documents for signature via DocuSign.
Build partnerships and work collaboratively with internal and external resources to establish and maintain relationships.
Monitor, track, and maintain project data.
Assist with special projects as needed.
Perform other duties as assigned.
Ensure contractor compliance with City requirements and standards.
Verify contractors, collect and enter data, and maintain records.