Capital Project Coordinator

City of South Fulton•Atlanta, GA

About The Position

Reporting directly to the General Services Director, the Capital Project Coordinator supports the development, management, and coordination of capital improvement projects. The role covers planning, organizing, bidding, construction administration, and project execution, while monitoring capital budgets to keep project costs within the approved scope of work. It provides administrative support, project coordination, and financial oversight for capital construction projects, including preparing specifications, bid documents, contracts, and change orders; entering approved payment applications into the city’s ERP system; and maintaining inspection reports and project information in Procore. The coordinator works with contractors, engineers, architects, design professionals, department heads, consultants, and other stakeholders to support efficient project delivery and compliance with applicable City, State, Federal, grant, and contract requirements. The role also communicates project status, prepares reports and presentation materials, and helps inform community stakeholders about capital projects.

Requirements

Bachelor’s degree in business administration, engineering, architecture, construction management, construction administration, or a related field, supplemented by three years of experience in project coordination, business operations, or administrative management; an equivalent combination of education, training, and experience may be considered.
Valid state driver’s license with an acceptable driving history.
Ability to perform light work involving very moderate physical effort, including some stooping, kneeling, crouching, crawling, and handling objects and materials weighing up to 30 pounds.
Ability to perceive and discriminate colors or shades of colors, sounds, odors, depth, and visual cues or signals.
Ability to communicate orally.
Ability to work in conditions that may include odors, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, or bright or dim lights.

Responsibilities

Coordinate and prepare facility services and construction specifications and bid documents.
Coordinate pre-bid and pre-construction conferences.
Draft Requests for Proposals and develop scopes of work.
Coordinate design and permitting processes and the work of contractors, engineers, architects, design professionals, and other personnel.
Monitor project budget summaries and expenditures against approved budgets, including tracking contract-document changes that may result in change orders.
Assist with project financial reports, accounting, and grant reimbursement.
Prepare project budgets and assist with budget development as requested by the director.
Monitor and ensure compliance with grant and contract requirements.
Prepare complete reports on time, including supporting conclusions and recommendations.
Develop and maintain project data systems and records for tracking, evaluation, control, documentation, and compliance.
Support effective communication among consultants, contractors, department heads, and other stakeholders.
Communicate project status to staff and affected groups, keep building occupants informed of project progress and emerging issues, and report alternative courses of action to mitigate problems.
Create presentation materials and author written and oral reports and media materials.
Use speaking engagements, media interviews, and other methods to build community awareness of capital projects and explain their functions and objectives.
Coordinate design, specification, and construction meetings.
Enter approved payment applications into the city’s ERP system.
Complete field inspection reports and enter and update project data, documentation, and budget information in Procore.
Perform other related work as required by the director.