Capital Project Administrator

Parks Tacoma•PDZA & NW Trek, WA

13d•Onsite

About The Position

Under the general direction of an assigned supervisor, the Capital Project Administrator performs duties involved in the development and management of Parks Tacoma real property. The role manages professional-level planning, design, construction-phase, and consultation activities, ensuring compatibility with existing systems and compliance with applicable codes, standards, specifications, and practices. The position communicates project-related technical information to planning personnel, engineers, contractors, developers, outside agencies, the public, and others. Administrators typically manage smaller and less complex projects. The position supports Point Defiance Zoo & Aquarium and Northwest Trek Wildlife Park, with time split between locations according to project needs. Work includes indoor and outdoor settings and may involve exposure to changing weather, airborne particles and chemicals, machinery noise, and interactions with the public. Employees use required personal protective equipment. Work schedules may include flexible or rotating shifts, call-back and overtime shifts, nights, holidays, and weekends, based on operational needs. The role requires travel between locations by motorized vehicle.

Requirements

Bachelor's degree in landscape architecture, architecture, civil engineering, urban planning and design, parks and recreation management, project management, or a closely related field, plus three years of increasingly responsible experience in construction, planning, design, and permitting, including at least two years of successful construction project management; alternatively, four additional years of related experience may substitute for the degree.
Valid driver's license with an acceptable driving record; a current driving abstract will be requested during the reference process at the applicant's expense.
Knowledge of project management principles, methods, and practices; facility organization, policies, and procedures; ADA accessibility rules and regulations; park and recreation facility design and development; construction standards and methods; park and urban planning; applicable federal, state, and local laws and regulations; budgeting; contract management; and project accounting.
Ability to communicate effectively orally and in writing with varied audiences; develop and negotiate solutions; coordinate complex projects; direct and assist design and engineering professionals; direct contractors; prepare presentations and reports; facilitate meetings; interpret and explain rules and plans; administer contracts; take initiative with minimal supervision; accurately record data and perform calculations; manage time; contribute to a team while respecting differences; and report regularly and punctually.
Ability to perform sustained and repetitive work, remain stationary for extended periods, move throughout facilities and properties including uneven or slippery terrain, position oneself to perform duties, and move or position objects weighing up to 20 pounds.
Ability to use keyboards, phones, office equipment, tools, and equipment; inspect small parts; observe and assess details at close range and at a distance; communicate safety instructions; and detect odors, fumes, contaminants, and smoke.
Ability, occasionally, to climb ladders, stairs, or scaffolding and work at elevated heights, below ground, or in confined spaces, and to reach above shoulder height or below the waist.
Ability to work in indoor and outdoor environments with seasonal temperature changes, airborne particles or chemicals, machinery noise, required PPE, and members of the public, including potentially hostile or disgruntled individuals.

Nice To Haves

Professional landscape architecture, architecture, and/or engineering project management license is highly desirable.

Responsibilities

Participate individually and in cross-departmental work groups to implement goals, objectives, policies, and priorities for Planning, Design, Construction, and Asset Management.
Coordinate multiple concurrent projects at various stages and levels of complexity to deliver new, renovated, and enhanced park and recreation facilities across the district.
Work with district staff, outside agencies, and community representatives to develop project scopes, budgets, communication plans, and schedules.
Coordinate planning, design, and engineering consultants, including preparing RFQs and RFPs, selecting consultants, negotiating contracts, and overseeing contracted work.
Facilitate communication within the district and with other agencies; conduct research to respond to public inquiries and support internal and external communications.
Liaise with district departments, agencies, and interested parties; coordinate planning and program activities; serve as a project spokesperson; and organize, participate in, or conduct meetings and presentations.
Coordinate professional services, environmental, surveying, and other specialized firms; prepare scopes, manage consultant selection and contracts, review work products, and evaluate consultant performance.
Prepare and deliver reports and recommendations to supervisors, managers, and executive leadership, using written narratives, diagrams, graphics, and presentation media.
Conduct construction-phase reviews for conformance with designs, specifications, and contract documents; administer contracts; negotiate schedules and adjustments; coordinate project close-out and budget reconciliation; and prepare project status, progress, and payment documents.
Ensure contractual requirements and conditions are met from design through warranty phases; initiate, negotiate, and process contracts; and administer change orders and addenda.
Authorize contractor and consultant payments, verify invoices and project accounting, and implement and track local and state grant budgets for projects.
Assist with environmental checklists, local and state permits, and grant applications.
Prepare hand-drawn or computer-generated sketch designs for planning, design, and construction solutions as needed.
Maintain current knowledge of planning, design, construction, and asset-management trends and techniques, and ensure compliance with relevant laws, rules, and regulations.
Participate in life-cycle and cost-benefit analysis for park and facility assets; help gather and track data for long-term, sustainable resiliency and management decisions.
Identify sustainability and green-infrastructure opportunities and provide guidance to protect and enhance critical areas and infrastructure.
Operate a motorized vehicle to travel to work locations and comply with driving laws and safety rules.
Perform related duties as assigned.