Buyer - Fort Campbell KY

VetJobs•Fort Campbell, KY

3d•Onsite

About The Position

Fire Creek Services Company, an All Native Group company, is seeking a Buyer to procure parts, materials, equipment, and services required by HVAC, electrical, plumbing, and general maintenance crews supporting Fort Campbell barracks systems. The Buyer places and manages orders against Blanket Purchase Agreements (BPAs), coordinates with vendors to keep orders on schedule, maintains complete audit-ready procurement files, and provides administrative support to the program team as needed. The position is primarily office-based at Fort Campbell, with occasional visits to barracks sites and supply areas. Daily local travel between buildings on the installation is required, along with occasional after-hours support for emergency parts procurement. The role has no supervisory responsibility.

Requirements

3–5 years of purchasing or procurement experience.
High school diploma or equivalent.
Hands-on experience placing orders against and managing Blanket Purchase Agreements (BPAs).
Working knowledge of purchase order processes, quote documentation, and three-way matching.
Proficiency with Microsoft Office (Excel, Outlook, Word) and a purchasing or ERP system.
Strong organization, attention to detail, and follow-through.
Ability to pass a background check and obtain installation access.
Must possess or be able to obtain and maintain a SECRET security clearance.

Responsibilities

Request, collect, and compare vendor quotes for parts, materials, equipment, and services, and document the basis for each award.
Place calls and purchase orders against established BPAs for HVAC, electrical, plumbing, and general maintenance materials.
Track BPA ceilings, call limits, expiration dates, and spending; identify agreements that require renewal or modification.
Follow company procurement policy and applicable FAR/DFARS flow-downs for purchases outside existing BPAs.
Source parts for emergency and priority work orders to minimize system downtime.
Verify pricing, quantities, and delivery terms before releasing orders, and resolve vendor discrepancies.
Set up vendors in the purchasing/accounting system by collecting W-9s, insurance certificates, SAM.gov registration and small-business status, and banking/remittance details.
Maintain vendor master records and relationships with local and national suppliers, and identify qualified alternate and small-business sources.
Expedite late orders, coordinate deliveries and base access, and track vendor performance for price, lead time, and quality.
Track program purchase receipts and match them to purchase orders, work orders, and receiving documents.
Compile receipts and supporting documentation and submit them for customer billing on schedule.
Process vendor invoices, including three-way matching against purchase orders and receipts, resolving discrepancies, coding charges, and routing invoices for approval and payment.
Maintain complete purchase files, including requisitions, quotes, approvals, purchase orders, receipts, and invoices.
Track material spending against the program budget and report monthly to the PM; support government and internal audits.
Provide administrative support as needed, including program files and logs, timekeeping, onboarding paperwork, base access requests, training records, routine reports, and meeting scheduling.