Business Services Administrator

Gaston County Government•Gaston County Public Health Department, NC

About The Position

The Business Services Administrator manages Public Health Business Services operations for Gaston County Public Health, which is committed to protecting, promoting, and preserving the health and well-being of county residents. The position directs and supports staff and oversees financial, budget, accounting, procurement, contract, grant, and human resources processes. It ensures compliance with applicable county, state, federal, and accreditation requirements and supports sound fiscal management and efficient operations. The anticipated hiring range is $47.02–$55.84; the posting does not specify the pay period or currency. The administrator supervises the Assistant Business Services Administrator, Grants Coordinator, Office Manager, Accountant II, and Procurement Analyst, and serves as backup for several of these roles. The position oversees budgets and financial reporting, procurement and contracts, Medicaid Cost Settlement activities, audits, accreditation documentation, and financial transactions. It collaborates with Public Health divisions and County Finance, Human Resources, and Legal, provides training and guidance, attends and facilitates meetings, and may assist with public health emergency preparedness and response.

Requirements

Bachelor's degree.
Three years of experience in supervision and/or management.
Three years of experience in budget and accounting.
Valid driver's license.
Knowledge of generally accepted accounting procedures and practices.
Ability to lead a large, diverse team.
Experience in purchasing, payables, revenue, budgeting, and fiscal management.
Knowledge of HIPAA.
Proficiency in Microsoft Word and Excel.
Good communication skills.
Selected applicant must undergo a criminal background check and pass a drug screening test before employment.
Gaston County will not sponsor applicants for work visas.

Responsibilities

Direct, instruct, and supervise Public Health Business Services staff, including making recommendations on hiring, termination, discipline, evaluations, and other personnel matters.
Directly supervise the Assistant Business Services Administrator, Grants Coordinator, Office Manager, Accountant II, and Procurement Analyst; act as backup to the Assistant Business Services Administrator, Grants Coordinator, and Office Manager.
Design, implement, and update policies and procedures to improve efficiency and meet federal, state, county, and accreditation requirements; assist Business Services staff with their work.
Prepare, develop, monitor, and oversee Public Health expense and revenue budgets covering county, grant, Medicaid Cost Settlement, carryforward, and other funding sources.
Analyze financial data; review and approve budget transactions; project revenues and expenditures; coordinate position funding allocations; and work with County Budget staff and Public Health divisions to ensure fiscal accountability and compliance.
Assist Public Health staff with annual operating and personnel budget development for county- and grant-funded programs.
Set up and maintain charts of accounts for divisions, programs, grants, and projects, and analyze HLT accounts to improve expenditure tracking and reporting.
Monitor budget performance, analyze variances and trends, prepare budget amendments and funding adjustments, and develop financial forecasts.
Provide financial analysis and recommendations to leadership; support audits and financial reporting; and prepare and present financial and budget reports to the HHS Board and other applicable boards and agencies.
Conduct formal and informal competitive bidding and ensure procurement compliance with applicable laws, policies, regulations, grant procedures, and standard operating procedures.
Document procurement procedures, complete contract-execution documentation and communications, manage and negotiate Public Health administrative contracts, execute contracts, and process changes to health contracts.
Review contracts and grant information to support program managers' strategic decisions and train Public Health staff on contract management and processes.
Assist with Opioid Settlement contracts, contract change orders, purchase orders, and invoice processing.
Create and maintain the Business Services SharePoint page, including FAQs, information, forms, documents, and financial materials for Business Services operations.
Manage and evaluate accounting, finance, budget, procurement, grants, and human resources duties and processes to maintain financial processing and stability.
Use workflow management to coordinate tasks and improve operations, efficiency, processes, and errors or redundancies; initiate, complete, collaborate on, or delegate projects to modernize processes and communications.
Prepare Public Health Board Actions, including items related to grants, local funds, reimbursements, Opioid Settlement, Medicaid Cost Settlement, excess fee revenue, contract awards, and proclamations.
Assist with Medicaid Cost Settlement audits; track related spending, revenue, operating, and capital accounts; and budget Medicaid Cost Settlement and separate director payments based on projected future settlements.
Complete annual accreditation documentation for applicable activities during each accreditation cycle.
Assist with, analyze, approve, and authorize department financial transactions in the finance system, including accounts payable, contracts and changes, purchasing, revenue, journal entries, budgets, and procurement cards.
Assist county and state auditors by overseeing and verifying data and preparing compliance reports; complete state fiscal monitoring audits.
Attend weekly Public Health Management Team meetings and monthly Health and Human Services Board meetings; facilitate monthly Business Services meetings.
Serve as liaison between Public Health and County Finance, County Human Resources, and County Legal; attend county trainings, meetings, and committees and share relevant updates.
Provide or arrange Business Services training and assistance for Public Health departments and divisions based on assessments.
Carry out Performance Management responsibilities, communicate performance-improvement opportunities, and adjust performance and practice to meet established goals.
Assist with preparedness and emergency response activities when needed in situations threatening public health, such as disease outbreaks or natural disasters.