Business Services Administrator

Prince William County Government•Prince William County, VA

5d•Hybrid

About The Position

The Business Services Administrator leads the financial functions of the Department of Parks & Recreation within the Administration Division. Through delegation and hands-on leadership, this role oversees the timely delivery of comprehensive budget, financial, and procurement services for all department divisions, using technology and best practices. The administrator serves as a subject matter expert and makes critical recommendations to executive management, while acting as a liaison between DPR, other County departments, contractors, and outside entities. To provide strong internal customer service, the administrator assesses staff performance, supports professional and team development, builds capacity to meet strategic goals, and enhances financial acumen across the agency through training. The role also provides operational support as needed. It requires strong communication skills and the ability to adapt communication to people with varying personal and professional circumstances. The position oversees annual budget preparation and process management; budget analysis and reporting; revenue and expenditure projections; regular budget-status reviews with departmental leadership; year-end close and audit; review and approval of financial transactions for procurement-policy compliance; asset reporting; interdepartmental coordination; and revenue collection and cash-handling compliance. The administrator directly supervises three full-time team members and indirectly supervises three full-time and one part-time team member. The base schedule is 37.5 hours per week, Monday through Friday, between 8:00 a.m. and 5:00 p.m. The position may be eligible for partial telework, which may revert to fully in-office work if business needs change. The hiring salary range is $99,500–$117,057.

Requirements

High school diploma or G.E.D.
Seven years of progressively responsible experience in finance, procurement, and budget management.
Excellent communication skills and ability to adapt tone and approach to individuals with varying personal and professional circumstances.

Nice To Haves

Education and experience equivalent to a bachelor’s degree in Finance, Business or Public Administration, or a related field.
Five years of professional experience as a Financial Manager in a large organization.
One to two years of professional experience concentrated in finance, procurement, and budgeting.
Extensive experience managing complex financial structures involving multiple funds.
Proficiency with enterprise financial systems and Microsoft Office applications.
Ability to create and implement effective financial training programs.
Experience developing and interpreting financial and procurement policies and procedures.
Strong knowledge of Generally Accepted Accounting Principles (GAAP) and internal controls.
Demonstrated commitment to exceptional internal customer service and building responsive, collaborative relationships across departments.
Experience managing a cross-functional team.
Experience preparing, tracking, and analyzing an annual operating budget and supporting technical data.
Experience processing or overseeing procurement of goods and services.
Experience implementing large-scale automated financial systems and processes.

Responsibilities

Lead DPR financial functions within the Administration Division.
Oversee timely delivery of budget, financial, and procurement services for all department divisions using technology and best practices.
Make recommendations to executive management as the designated subject matter expert.
Serve as liaison between DPR and County Budget, Finance, and Procurement departments, contractors, and other outside entities.
Assess staff performance, support professional and team development, and build team capacity to meet strategic goals.
Enhance financial acumen across the agency through training and provide operational support as needed.
Manage annual budget preparation and the budget process.
Analyze budgets; create departmental budget-versus-actual reporting; project revenue and expenditures for all divisions; and lead regular budget-status reviews with departmental leadership.
Lead DPR year-end close and audit to ensure compliance with policy and procedure.
Review and approve financial transactions to ensure compliance with procurement policy.
Oversee capital and non-capital asset reporting, including disposals and year-end inventory.
Coordinate and collaborate with interdepartmental services and other County agencies.
Oversee department revenue collection and cash-handling compliance.
Directly supervise three full-time team members and indirectly supervise three full-time and one part-time team member.

Benefits

Retirement from the Virginia Retirement System (VRS).
401a and 457 retirement savings and investment plans.
Paid annual leave.
Paid personal leave.
Paid sick leave.
Paid holidays.
Optional group medical and dental health plans.
Optional group life insurance.
Employee Assistance Program (EAP).
Career development opportunities.
Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness.