Business Professional Recruiting Assistant
About The Position
The Business Professional Recruiting Assistant supports Jackson Walker’s recruiting team throughout the hiring process for business professional and paralegal roles. The position coordinates candidate activity, maintains accurate recruiting records, assists with hiring logistics and reporting, and provides administrative support for the Firm’s recruitment, integration, and retention efforts. The role operates in a professional office environment and involves extended computer use, reviewing candidate and recruiting information, and ongoing communication with candidates, business professionals, vendors, and other stakeholders. Regular work hours are 8:30 a.m. to 5:00 p.m., with one work-from-home day per week.
Requirements
- Bachelor’s degree or equivalent work experience required.
- One or more years of administrative experience in a corporate, professional services, or similar business environment.
- Highly organized and detail-oriented, with the ability to manage multiple priorities and meet deadlines in a fast-paced professional environment.
- Excellent written and verbal communication skills, including proofreading and editing for grammar, punctuation, and spelling.
- Demonstrated ability to collaborate effectively as part of a team.
- Ability to exercise discretion and maintain confidentiality.
- Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and other standard office technology.
Responsibilities
- Maintain accurate candidate records, interview schedules, status updates, and related reports in the applicant tracking system.
- Coordinate virtual and in-person interviews, including scheduling, candidate travel, interviewer feedback, and timely candidate follow-up.
- Coordinate recruiting meetings and events.
- Assist with new-hire activities and recruiting-related administrative steps.
- Prepare and maintain confidential hiring data, statistical reports, trend information, and other recruiting metrics as requested.
- Process recruiting expenses, reimbursements, and vendor invoices, and assist with monitoring the recruiting budget.
- Perform data entry, filing, document preparation, and report generation for the recruiting team.
- Order promotional items, maintain inventory records, and coordinate shipping.
- Support team events and activities, including milestone tracking, gifts, and team gatherings.
- Provide general administrative and project support to the recruiting team.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
