Business Operations Specialist

Arizona State University•Tempe, AZ

1d•$48,600 - $57,930•Onsite

About The Position

The Business Operations Specialist supports the planning, coordination, and execution of business operations and administrative functions within ASU/NewSpace. Under the direct supervision of the Associate Director of ASU/NewSpace, the role supports budgeting, accounting, financial reporting, procurement, event coordination, communications, and other operational activities in accordance with unit goals, timelines, funding parameters, and university policies. The position serves a broad range of operational and administrative functions and may provide support in areas typically managed by dedicated Human Resources, Financial Services, or administrative staff. The incumbent monitors budgets and expenditures, reconciles financial accounts, prepares reports and recommendations, coordinates events and guest visits, and supports unit communications and stakeholder engagement. The position is part time and based at ASU’s Tempe campus.

Requirements

Bachelor’s degree and three years of experience appropriate to the area of assignment or field, or an equivalent combination of experience and/or training demonstrating comparable knowledge, skills, and abilities.
Strong organizational, analytical, and problem-solving skills.
Excellent communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Nice To Haves

Knowledge of ASU Workday financial systems, including purchasing, accounting, and reconciliation processes.
Experience supporting business operations, budgeting, procurement, and financial reporting.
Experience planning, organizing, and supporting in-person and virtual events.
Ability to work independently and contribute effectively as a team member.
Experience developing reports, dashboards, metrics, or other operational reporting tools.
Experience interacting with university leadership, faculty, staff, students, community partners, and external organizations.

Responsibilities

Prepare budget proposals, recommendations, and expenditure forecasts.
Monitor, reconcile, and maintain detailed budget records for multiple accounts.
Review expenditures for compliance with budget guidelines and university policies.
Identify financial irregularities and recommend corrective actions.
Process travel reimbursements and procurement transactions, including supplies, services, equipment purchases, and other business expenses.
Use ASU purchasing systems and PCard processes, maintaining related financial documentation in accordance with university policies and procedures.
Perform payroll, PCard, and account reconciliations.
Support internal and external audits by gathering and organizing required financial documentation.
Maintain tracking logs, inventory records, and other operational documentation.
Organize, prepare, and distribute administrative and financial reports.
Analyze, summarize, and interpret operational and financial data to support decision-making.
Develop and maintain reporting tools, tracking mechanisms, and performance metrics.
Coordinate and maintain records related to unit operations and administrative activities.
Coordinate meetings, conferences, special events, guest visits, and appointments.
Arrange event spaces, travel reservations, itineraries, and related logistics.
Prepare communications, agendas, background materials, and supporting documents for participants.
Attend meetings as needed, record minutes, and distribute follow-up materials.
Support planning and execution of in-person and virtual events.
Serve as a liaison among students, faculty, staff, university leadership, community partners, and external stakeholders.
Support unit communications through email correspondence, newsletters, website updates, and research activities.
Participate in and represent the unit on departmental and university committees.
Build effective working relationships with internal and external partners to support program and operational objectives.