Business Operations Specialist

LLNL•Mercury, NV

1d•$68,454 - $96,443•Onsite

About The Position

Lawrence Livermore National Laboratory is hiring a Business Operations Specialist to provide administrative and business operations support for the Joint Laboratory Office-Nevada (JLON). The role supports JLON programs, projects, managers, Laboratory personnel, and visitors at the Nevada Support Facility in North Las Vegas and the Nevada National Security Site in Mercury, Nevada. The employee will rotate between the work locations as needed. The position is in the Administration Division within the Operations and Business Directorate and is matrixed to the Strategic Deterrence Directorate. Full-time on-site presence is required because of the nature of the work. The position may be filled at either the A01.1 or A01.2 level, based on the hiring team's assessment of knowledge and related experience. The higher-level role includes additional responsibility for improving administrative systems and procedures, representing management on administrative and personnel matters, participating in planning, coordinating administrative processes, and leading improvement projects. The position requires eligibility to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship, and eligibility to obtain Classified Matter Protection and Control certification and serve as a Classified Administrative Specialist.

Requirements

Ability to secure and maintain a U.S. DOE Q-level security clearance; U.S. citizenship is required for the clearance.
Demonstrated experience coordinating multifaceted administrative processes and supporting business operations in a multidisciplinary environment.
Experience representing management to diverse internal and external contacts and communicating management direction.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, including preparing detailed reports, presentations, spreadsheets, and data visualizations.
Strong organizational skills, including prioritizing and coordinating multiple concurrent activities, meeting tight deadlines, and adapting to frequent interruptions in a high-pressure environment.
Exceptional written and verbal communication skills, including drafting professional documents, presenting information clearly, and interacting effectively with management and external stakeholders.
Ability to coordinate and manage senior-level calendars, resolve scheduling conflicts, and communicate changes promptly and effectively.
High attention to detail, accuracy, discretion, and mature judgment when handling sensitive and confidential information.
Analytical and problem-solving skills, including anticipating, identifying, and resolving complex issues.
Ability to work independently and collaboratively in a multidisciplinary team, demonstrating flexibility, initiative, and sound judgment.
Eligibility to obtain Classified Matter Protection and Control certification and serve as a Classified Administrative Specialist.
Additional A01.2 requirement: Experience identifying and analyzing opportunities for improvement and solving problems strategically.
Additional A01.2 requirement: Experience participating in or leading administrative and operational work activities.
Additional A01.2 requirement: Knowledge of personnel administration principles, policies, and procedures.
Additional A01.2 requirement: Knowledge of human resources compliance requirements, including FLSA, ADA, and EEO.
Additional A01.2 requirement: Experience coordinating administrative personnel support, work assignments, training, performance activities, or related staff-support functions.
Additional A01.2 requirement: Experience handling classified documents and knowledge of DOE/NNSA classified-document management guidelines and computer security protocols.

Nice To Haves

Familiarity with Strategic Deterrence, LLNL policies and procedures, and operational frameworks.
Knowledge of LLNL administrative software and platforms.
Experience working with classified documents and serving, or qualifying to serve, as a Classified Administrative Specialist.
Associate degree in a business-related field, or an equivalent combination of education and significant related experience.

Responsibilities

Serve as an administrative point of contact for JLON programs and projects, supporting workforce, operational, organizational, and business requirements.
Provide administrative support to the JLON management team and coordinate daily operations across LLNL, LANL, MSTS, and NNSA teams.
Manage senior-level schedules, calendars, meeting arrangements, travel coordination, expense reporting, and procurement of office supplies and equipment.
Extract, analyze, and compile data for organizational charts, reports, tables, tracking systems, budget spreadsheets, and presentations.
Draft, proofread, format, and finalize sensitive correspondence, itineraries, reports, presentations, budget documents, and other administrative materials.
Coordinate electronic and physical records management in accordance with organizational policies and regulatory standards.
Protect and control classified matter, including secure handling, storage, and transmission of classified materials under DOE/NNSA guidelines.
Represent JLON management in interactions with internal and external stakeholders, handling sensitive or confidential matters with professionalism and discretion.
Maintain databases, spreadsheets, and tracking systems for action items, due dates, and pending activities.
Support office space management, visits and tours, administrative processes, and compliance with safety and security requirements.
Solve administrative and sensitive problems, interpret policy, formulate recommendations, and establish procedures to meet organizational and programmatic deliverables.
At the A01.2 level, research, analyze, recommend, and implement improvements to internal administrative procedures and systems supporting JLON operations.
At the A01.2 level, serve as a point of contact for administrative requests and represent JLON management on administrative and personnel matters.
At the A01.2 level, participate in business, workforce, operational, and strategic planning related to compliance, personnel, and operations.
At the A01.2 level, coordinate and oversee administrative processes, including visits and tours, office space, budgets, records, and related activities.
At the A01.2 level, lead projects to assess, establish, and improve administrative policies, procedures, and systems.
Perform other duties as assigned.