Business Operations & Administration Coordinator

WindBorne Systems•Palo Alto, CA

2d•$75,000 - $110,000•Onsite

About The Position

WindBorne Systems is supercharging weather forecasts with a unique proprietary data source: a global constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufacture, and operate our own balloons, using the data they collect to generate otherwise unattainable weather intelligence. Our mission is to eliminate weather uncertainty, and in the process help humanity adapt to climate change, be that predicting hurricanes or speeding the adoption of renewables. We are building a future in which the planet is instrumented by thousands of our microballoons, eliminating gaps in our understanding of the planet and giving people and businesses the information they need to make critical decisions. The founding team of Stanford engineers was named Forbes 2019 30 under 30 and is backed by top-tier investors, including Khosla Ventures and Footwork VC. WindBorne is growing quickly, and with that growth comes increasing operational complexity. We are looking for a Business Operations & Administration Coordinator to help build, maintain, and scale the operational infrastructure that keeps the company running. This role serves as a force multiplier for the broader Business Operations team and will own many of the systems, workflows, and administrative functions that support employees, candidates, vendors, and leadership across the company. This is an ideal role for someone who enjoys creating order from chaos, building repeatable systems, improving processes, and becoming the trusted owner of important operational functions. Because this role will have access to sensitive employee, compensation, recruiting, compliance, and company information, it requires exceptional judgment, discretion, professionalism, and confidentiality.

Requirements

1–4 years of experience in business operations, administration, recruiting coordination, executive support, office operations, HR coordination, or a related field
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Strong sense of ownership and accountability
Ability to handle sensitive and confidential information with discretion
Highly proactive and resourceful problem-solving mindset
Strong judgment and ability to operate independently
Demonstrated ability to effectively leverage AI tools (e.g., ChatGPT, Claude, Gemini, Notion AI, or similar platforms) to improve productivity, automate workflows, conduct research, create documentation, and solve operational problems

Nice To Haves

Experience supporting recruiting operations or employee onboarding
Experience administering internal business systems and software platforms
Experience working in a startup or high-growth company
Familiarity with Google Workspace, Notion, JustWorks, and similar productivity tools
Interest in business operations, people operations, recruiting, compliance, or company-building

Responsibilities

Own and administer a variety of internal operational systems and workflows
Maintain records, documentation, databases, and operational trackers across the company
Support internal process improvement initiatives and help scale administrative infrastructure
Ensure operational processes are executed accurately, consistently, and on time
Develop and maintain documentation, standard operating procedures, and internal resources
Support cross-functional projects and operational initiatives as the company grows
Administer onboarding and offboarding processes and associated documentation
Maintain employee records and support employee lifecycle administration
Manage routine administrative tasks associated with recruiting and People Operations systems
Support the administration of company software platforms and operational systems
Manage routine user provisioning, access requests, recordkeeping, and system maintenance
Maintain organized records to support audits, compliance requirements, and operational reviews
Assist with the routine administration of compliance, HR, recruiting, and business operations systems
Help maintain operational documentation, internal resources, and administrative workflows
Support the execution of recurring company processes and operational initiatives
Provide calendar and scheduling support for key meetings and initiatives
Support the company's off-sites
Assist leadership with administrative coordination and special projects as needed