Operations Administration Coordinator

E2 Optics•Ashburn, VA

1d•Onsite

About The Position

The Operations Administration Coordinator provides high-level administrative and operational support to Strategic Operations leadership. This role plays a critical part in ensuring day-to-day efficiency by managing schedules, coordinating cross-functional meetings, tracking performance data, and standardizing administrative processes. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information with professionalism while promoting a collaborative and inclusive work environment. Safety is E2 Optics' number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures Support and promote E2’s Core Values, fostering a safe, inclusive, and family-first work environment

Requirements

High school diploma or GED required
3+ years of administrative support experience, preferably supporting senior leadership or operations teams
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite (Outlook, OneNote, Excel, PowerPoint, Word)
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Strong interpersonal skills with a customer-service mindset
High level of discretion and ability to handle confidential information
Self-starter with a proactive approach to problem-solving and task management

Nice To Haves

Experience in construction, telecom, or related industries is a plus
Smartsheet experience is a plus

Responsibilities

Provide high-level administrative support to Strategic Operations leadership, including calendar management, meeting scheduling, and travel coordination
Track, compile, and organize key operational data, including regional notes, performance metrics, and dashboard reports
Assist in the development and formatting of presentations, SOPs, reports, and internal communications
Coordinate cross-functional meetings, capture key takeaways, and ensure timely follow-up on action items
Support senior leadership with financial oversight by monitoring budgets, overhead expenditures, and tracking regional financial performance
Maintain accurate documentation related to process improvements, strategic goals, and operational initiatives
Handle and safeguard confidential information related to personnel, financials, and executive decision making
Assist in talent acquisition tasks, including tracking open requisitions, candidate status updates, and interview follow-ups