Administration Coordinator

Business Link Alberta•Calgary, AB

2d•CA$60,000 - CA$70,000•Hybrid

About The Position

Business Link Alberta (BLA) is a government-funded, not-for-profit organization dedicated to helping Alberta entrepreneurs start and grow successful businesses. For more than 30 years, we've supported thousands of entrepreneurs through one-on-one advising, webinars, events, and connections to the resources they need to succeed. We're looking for an organized, collaborative, and service-oriented Administration Coordinator to join our team. If you enjoy creating efficient processes, supporting people, and keeping an organization running smoothly behind the scenes, we'd love to hear from you. Reporting to the Director, Administration, the Administration Coordinator plays a central role in supporting the organization's day-to-day operations. This position coordinates a variety of corporate services functions, including office administration, human resources administration, information technology coordination, facilities support, and financial administration. You'll work closely with employees across the organization, leadership, and external service providers to help ensure our workplace operates efficiently, our people have the support they need, and our internal systems and processes continue to evolve. This role also provides financial administration support under the functional direction of the Director, Finance & External Reporting, assisting with accounts payable, expense administration, and vendor payments.

Requirements

A diploma in Business Administration, Office Administration, Human Resources, or a related field (or an equivalent combination of education and experience).
Three to five years of experience in office administration, corporate services, human resources administration, or business operations.
Experience supporting multiple administrative functions in a fast-paced environment.
Experience with accounts payable, expense administration, or financial administration.
Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, and SharePoint).
Experience using HRIS and business systems such as BambooHR, Zoho CRM, QuickBooks Online, or similar platforms.
Excellent organizational, communication, and customer service skills.
The ability to manage competing priorities while maintaining exceptional attention to detail.
Professionalism, sound judgment, and discretion when working with confidential information.

Nice To Haves

Experience supporting payroll, employee benefits, audits, or grant-funded organizations is considered an asset.

Responsibilities

Coordinate day-to-day office operations and workplace administration.
Support employee onboarding, offboarding, recruitment administration, payroll, and benefits processes.
Coordinate technology onboarding, equipment, software licensing, and day-to-day IT support with external providers.
Maintain employee records, administrative documentation, and organizational systems.
Assist with planning staff meetings, organizational events, and internal initiatives.
Process accounts payable invoices, employee expenses, and vendor payments.
Support month-end financial administration and audit preparation.
Develop and improve administrative processes, procedures, and documentation.
Contribute to organization-wide projects and continuous improvement initiatives.