School Administration Coordinator

The Gardner School • Denver, CO

1d • Onsite

About The Position

The School Administration Coordinator is a member of the school leadership team who supports administrative excellence, family engagement, and the effective day-to-day operation of the school. This role is utilized in larger schools, and partners closely with the Executive School Director, Assistant Director, and School Program Coordinator to coordinate key administrative processes, maintain student records and documentation, support family communications, and help ensure consistent execution of school priorities. Through strong organization, collaboration, and follow-through, the School Administration Coordinator contributes to a positive experience for children, families, and team members while supporting overall school success.

Requirements

• Must meet all applicable state licensing requirements and Director qualifications for the state in which the position is located.
• Associate degree or equivalent combination of education and experience required
• Two or more years of experience in operations, administration, customer service, admissions, hospitality, education, or a related field.
• Strong verbal and written communication skills, including the ability to communicate professionally and effectively with families, team members, and school leaders.
• Ability to build positive relationships with families, team members, and school leaders while delivering exceptional service.
• Proficiency with technology, business systems, and data management tools.
• Ability to exercise sound judgment, maintain confidentiality, and meet all state licensing and background check requirements.
• The role requires the ability to communicate effectively, operate standard office equipment, move throughout the school environment, and occasionally lift or carry up to 60 pounds.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Serve as a welcoming and professional point of contact for families, prospective families, and visitors.
• Support timely, responsive, and consistent communication with families through in-person interactions, phone calls, email, and school communication platforms.
• Assist with family onboarding, engagement initiatives, school events, and community-building activities.
• Partner with school leadership to address family questions and concerns and ensure appropriate follow-through.
• Help maintain a warm, organized, and professional school environment that reflects The Gardner School experience.
• Maintain accurate student records, enrollment documentation, health records, and other required files in accordance with company standards and licensing requirements.
• Support reporting, supply management, vendor coordination, and other school operational needs.
• Utilize company systems and technology platforms to support data accuracy and effective school operations.
• Support licensing readiness, audits, operational reviews, and compliance with company policies and regulatory requirements.
• Identify opportunities to improve organization, efficiency, and consistency within school operations.
• Support opening and closing procedures to help ensure the school is prepared for daily operations and maintains a safe, organized environment.
• Monitor classroom ratios and daily staffing schedules, communicating operational needs or potential concerns to school leadership.
• Partner with school leadership to support enrollment, retention, and admissions activities.
• Monitor enrollment activity, occupancy trends, roster changes, and waitlists to support planning and informed family communication.
• Assist with tours, admissions follow-up, family onboarding, and related administrative processes.
• Help identify opportunities to strengthen the family experience and support school goals.
• Serve as an active member of the school leadership team, contributing to planning, problem-solving, and execution of school priorities and initiatives.
• Provide leadership coverage and operational support as needed based on business needs.

Benefits

• medical, dental, and vision insurance
• life and disability coverage
• a 401(k) retirement plan
• paid time off
• paid holidays
• employee assistance programs
• professional development opportunities
• additional voluntary benefits, subject to plan eligibility and company policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree