Administration and Operations Coordinator

University of Chicago•Chicago, IL

23h•$22 - $29•Onsite

About The Position

The Administration and Operations Coordinator will be responsible for operations within the Center. This position is part of the Administrative team, supporting recruitment and operations support for recruitment, registration and general operations for the Center. The Administration and Operations Coordinator will have opportunities to work on other development tasks such as data reporting, grant writing, and strategic planning. This position will be supervised by the Manager of Administration & Operations. This position is grant funded.

Requirements

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Proficiency in Microsoft Applications, including but not limited to Outlook, Excel, Access and Word.

Nice To Haves

Administrative assistant or operations support experience.
Experience working with and/or providing care to LGBT populations, Black and Latinx community members.
Experience working in the HIV field.
Strong knowledge of Chicago social service resources.
Strong knowledge of program subject matter.
Strong interpersonal skills and the ability to work both independently and as part of a team.
Ability to manage stressful situations.
Ability to maintain confidentiality.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
Demonstrated written and verbal communication skills and strong analytical skills.
Strong attention to detail.
Excellent communication skills.
Strong organizational skills and ability to prioritize multiple, competing demands.

Responsibilities

Preparing space for the day such as, preparing water and coffee station, refilling condom/lube bowls, arranging waiting area, arranging conference room tables/chairs and/or preparing iPads/Laptops for client check-in.
Completing community member consent forms and releases of information for services and research.
Collecting contact information and demographic information from community members for service and research follow ups.
Supporting outreach events for recruitment for research
Overseeing space scheduling for meetings, interviews, and community events.
Attending team meetings and required trainings.
Triages emails and telephone calls for action.
Resolves mostly routine and some complex inquiries.
Provides administrative support for a leader.
Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary.
Coordinates information flow from leader's office.
Performs other related work as needed.